Travel is probably the most important function of a MICE event. It is what people start their experience with and it is what they remember last as they get off their flights to go home after a hectic trip. So it is important to plan travel details to the destination and back meticulously. Once the venue and dates are decided, which should be well in advance, you need to check with all the airlines bargains can be obtained during the off-season when demand is a little diminished. Many airlines encourage business groups by offering promotional fares. Check them all to get the best rate… excellent deals organised for you. Some of them may also throw in a few free tickets if the group is large enough. The trick is to check with more than the one airline or DMC you have always dealt with, even though finally your loyalty may pay off and you may still get the best rate from your favourite travel agent. Remember to create competition for your business! As the first step, ensure all participants have valid passports. Most countries require a minimum six month validity of the passport from the date of travel. minute because this may require several weeks, even under the Tatkal scheme.