Take VIP re­fer­rals se­ri­ously: DoE

The Times of India (New Delhi edition) - - Times City - Shradha.Chet­tri @times­group.com

New Delhi: The direc­torate of ed­u­ca­tion has a mes­sage for its of­fi­cials at the head­quar­ters and in var­i­ous dis­tricts — don’t take VIP ref­er­ences ca­su­ally.

A let­ter, signed by DoE di­rec­tor Bi­nay Bhushan and a copy of which is with TOI, states: “It has been ob­served that some branches at HQs and district of­fices take VIP ref­er­ences in a ca­sual man­ner. As a re­sult of this ap­a­thetic ap­proach, ac­tion-taken reports/replies get un­duly de­layed, which not only causes em­bar­rass­ment to the de­part­ment, but also ma­ligns its rep­u­ta­tion in se­nior of­fices (sic).”

VIP ref­er­ences in­clude com­mu­ni­ca­tions from of­fices of Pres­i­dent, PM, LG, CM, deputy CM, chief sec­re­tary and sec­re­tary (ed­u­ca­tion). The of­fi­cials have been told to sub­mit ac­tion-taken reports within four work­ing days of re­ceiv­ing the com­mu­ni­ca­tion.

Ac­cord­ing to a district-level official, the ref­er­ences vary from ad­mis­sions and trans­fers to is­suance of cer­tifi­cates, among other things. If it was not pos­si­ble to re­solve the is­sue within four work­ing days, an in­terim re­ply stat­ing the ac­tion al­ready ini­ti­ated so far must be put up, the let­ter added.

There are lessons on how to man­age and present VIP files too. “All such files shall be prop­erly paged and para­graphed with two blank note sheets tagged ad­di­tion­ally. The file cover must boldly show a sticker an­nounc­ing ‘VIP Ref­er­ence’ so that the file can be recog­nised separately,” the let­ter states.

As­mall note adds that those in charge of the re­spec­tive branches would be solely li­able for ac­tion in case of any neg­li­gence or non-com­pli­ance of these di­rec­tions.

The district ed­u­ca­tion of­fi­cials have also been pulled up for not giv­ing proper at­ten­tion to files re­lat­ing to court mat­ters. An­other note, is­sued on Oc­to­ber 10 by the di­rec­tor, adds: “It is ob­served that some branches and district/zonal officers bring files con­tain­ing court mat­ters just one day be­fore the next day of hear­ing.”

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