C Case STUDY UD

The Business Travel Magazine - - Corporate Cards -

Meet­ings and a events are ei im­por­tant to grow busi­ness, ss, de­velop strat­egy, teg fur­ther R&D and pro­mote rom stake­holder de en­gage­ment for a global gl sci­ence-based as com­pany ac­tive in health, h nu­tri­tion na and ma­te­ri­als that im­prove per­for­mance. nce It im­ple­mented Cvent to man­age ge meet­ing m and events, in­clud­ing as­sign­ing ning bud­gets, cre­at­ing an event-spe­cific web­site/mo­bile we app, man­ag­ing del­e­gate in­vi­ta­tions, venue se­lec­tion and more. Si­mul­ta­ne­ously, the busi­ness in­tro­duced pur­chas­ing cards to en­able a lim­ited num­ber of peo­ple to man­age last-minute ex­penses. But there were still chal­lenges such as sup­pli­ers that needed im­me­di­ate pay­ment, cross-bor­der pay­ments, sus­tain­abil­ity and vis­i­bil­ity, so the or­gan­i­sa­tion sought to de­velop a process based on four ob­jec­tives: agility of book­ing, real-time pay­ment ca­pa­bil­ity, con­trols and se­cu­rity, and ef­fec­tive bud­get track­ing. Citi and Cvent to­gether de­ter­mined that credit cards would be ide­ally suited as a pay­ment method but tra­di­tional plas­tic was im­prac­ti­cal as it would re­quire cards with ex­tremely high lim­its and shar­ing the card de­tails with a num­ber of sup­pli­ers. So they in­te­grated Cvent’s meet­ings man­age­ment plat­form with Citi’s Vir­tual Card Ac­count plat­form, bring­ing real-time pay­ment ca­pa­bil­ity. “The com­bined tools not only meet the client’s ob­jec­tives but bring the meet­ings man­age­ment life­cy­cle on to a sin­gle plat­form, im­prov­ing vis­i­bil­ity and con­trol,” says Steve Rob­son.

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