Storing your data online

Osborne and Chambers advised that the following precautions should be taken to protect personal data:

• Read all terms and conditions from the provider to know how your data will be used.

• Never stop backing up locally. Your files may be on the cloud, but if the provider goes under, you could lose everything if you don’t have a local copy.

• Be careful which files are placed in the cloud. If your online account is compromised, it’s possible that your files might become accessible to hackers or others.

• Secure your account. It’s critical that as many techniques are used to keep your account as secure as possible. Security steps include using strong passwords, never sharing passwords, and using multifactor authentication, as well as knowing when and how to use public Internet connections safely.

• Encrypt your data. Encryption converts your data into an unreadable form and requires a key to access it.

• Use a VPN. This gives you a secure connection to your data. A lot of data is actually stolen while in transit.

• Check, if possible, where your data will be stored. If in a foreign country, ensure that their data regulations at least match up with your own.

• Read carefully. Ensure the cloud storage provider is suitable for your needs. If your business stores highly confidential data in the cloud, it is best to seek legal advice prior to selecting a cloud provider.