KANDJEKE From page 1
This, Kandjeke stated, is an indication that the council did not adopt an acceptable financial reporting framework in the preparation of the financial statements under review.
“This is in contravention of the circular from the Ministry of Urban and Rural Development (MURD) dated 13 September 2020 that regional councils and local authorities should implement the International Public Sector Accounting Standards as a reporting framework with the compilation of the financial statements from the 2018/2019 financial year.
It was furthermore noted that the financial statements were submitted on 17 December 2022, which gave the council ample time to draft the statements in accordance with the said circular,” he is quoted in the report as saying.
The AG recommended that the council adopts the financial reporting framework which was recommended by the MURD.
For about two weeks now, the council has not responded to questions about its financial performance or health.
“We are now concerned about our electricity and water outage. I will provide that [response] at an appropriate time,” was all the regional council’s spokesperson Matheus Singambwe could say upon follow-up on Monday.
This is despite his commitment to provide New Era with a detailed response.
Money woes
The auditors also picked up inconsistencies in the council’s financial reporting.
For instance, in 2017, the financial statement reflects an amount of N$8 million, and the fixed asset register on the closing balance of property, plant and equipment stands at N$17.5 million, resulting in a difference of N$9.48 million.
“The financial statement reflects an amount of N$2.69 million, and the fixed asset register N$735 014 on depreciation of property, plant and equipment, resulting in a difference of N$1 960 429,” Kandjeke noted.
The situation did not improve in 2018.
“The financial statement reflects an amount of N$14.89 million and the fixed asset register N$41.69 million on the closing balance of property, plant and equipment, resulting in a difference of N$26.8 million. The financial statement reflects an amount of N$1.55 million and the fixed asset register N$960 502 on depreciation of property, plant and equipment, resulting in a difference of N$ 596 847,” he further said.
Meanwhile, the 2019 financial statement reflected “an amount of N$38.54 million and the fixed asset register N$40.5 million on the closing balance of property, plant and equipment; resulting in a difference of N$1.96 million, and the financial statement reflects an amount of N$1.9 million, and the fixed asset register N$1.39 million on depreciation of property, plant and equipment, resulting in a difference of N$596 420.”
As such, the AG recommended that the council should ensure that its fixed asset registers and financial statements are reconciled on a regular basis, and that any discrepancies are followed up and resolved in time.
The council did not provide explanations nor journals and source documents for adjustments made to property, plant and equipment to the value of N$1.33 million for 2017, and work in progress of N$6.4 million in 2018.
“It is recommended that the council ensures that all supporting documents are provided for audit purposes in terms of the State Finance Act,” he continued.
Capital projects
On capital projects, the council did not recognise government subsidies received for capital projects which were spent during the years under review amounting to N$85.9 million (2017), N$18.63 million (2018) and N$14.12 million in 2019.
The amounts were transferred from deferred income to the capital projects development fund. This is in contradiction with IPSAS 23, paragraph 44 and 45.
“The council is recommended to ensure that it adopts the acceptable reporting framework recommended by the line ministry, and that funds received for capital projects are correctly accounted for,” he stated.
The auditors also found that provision for doubtful debts to the value of N$982 952 (2017), N$1 million (2018) and N$ 1.1 million in 2019 was incorrectly presented as a current liability, instead of reducing the trade receivables balance.
“The council is recommended to ensure that the presentation of provision in the financial statements aligns with IPSAS 1, specifically in accordance with paragraph 49, which stipulates that assets should be valued net of any valuation allowance,” the AG recommended.
He added: “The council did not disclose capital development funds under financing activities amounting to N$86 million (2017) in the cash flow statement as per the reperformed cash flow statement. The council is recommended to present financing activities in compliance to IPSAS 2.”
Non-disclosure
The council, Kandjeke said, also failed to provide supporting documents at the time of the audit.
It did not furnish the auditors with supporting documents of a donation amounting to N$1.1 million in 2018.
The council also failed to provide a journal passed for the adjustment made from buildings to land to the value of N$5.7 million in 2018, while documentation for subsistence and travel advances amounting to N$629 975 (2017), N$ 1.1 million (2018) and N$1.21 in 2019 were not provided for audit purposes.
Moreover, the Namibia Revenue Agency’s value added tax assessment reports to confirm the recoverability of the VAT receivable amounting to N$6.13 million (2017), N$8.26 million (2018) and N$9.28 million in 2019, were not provided.
The same goes for general expenses amounting to N$147 128 (2017), N$21 376 (2018) and N$ 531 436 for 2019.
Evidence to back up fuel expenses amounting to N$334 864 (2017), N$680 545 (2018) and N$1.2 million in 2019 was also not provided for audit purposes.
“It is recommended that the council ensures that all supporting documents are provided for audit purposes in terms of the State Finance Act,” Kandjeke stressed.