The To-do List

Ever y good act ion plan starts with a li st .

New Zealand Weddings Planner - - Editor’s Letter -


If your fi­ancé pro­posed with an en­gage­ment ring, check it’s cov­ered by in­sur­ance.

Need to go ring shop­ping? Visit a va­ri­ety of stores and com­pare quotes.

Work out a big- day bud­get and sav­ings plan.

Are any fam­ily mem­bers con­tribut­ing fi­nan­cially to the wed­ding? Talk with them to see ex­actly what they would like to con­trib­ute.

Think about what sea­son you’d like to get mar­ried in and an ap­prox­i­mate date.

Draft up an ap­prox­i­mate guest list.

De­cide on your bridal party, then ask the ap­pro­pri­ate friends.

De­cide what style of wed­ding you’d like, and brain­storm venues.

Make con­tact with a few dream venues, pay a visit, and col­lect quotes.

Ask for a writ­ten venue con­tract and pay them the de­posit.

De­cide what kind of cer­e­mony you want. If re­li­gious, find a suit­able venue.

Con­tact dif­fer­ent cel­e­brants to find an ap­pro­pri­ate choice.

Col­lect and/or or­der any nec­es­sary pa­per­work ( such as birth cer­tifi­cates).

Es­tab­lish a short list of pho­tog­ra­phers you like and re­quest quotes.

Check what your cho­sen pho­tog­ra­pher’s con­tract cov­ers, and if you’re happy then pay them a de­posit.

Start sav­ing clip­pings of dé­cor that you love.

If you’re hav­ing a des­ti­na­tion wed­ding or have lots of over­seas guests, write a save the date.


Make a de­ci­sion on your wed­ding theme.

Get quotes from florists and stylists.

Get quotes for in­vi­ta­tions.

Col­lect im­ages of cakes you love.

Or­der your wed­ding gown, and con­sider what type of ac­ces­sories you want to keep an eye out for that will suit the style.

Talk to your bridal party about out­fits so every­one is on the look­out.

Book re­cep­tion cater­ing, and any hire com­pa­nies – i.e. your mar­quee.

Choose a re­cep­tion MC.

Re­search mu­sic op­tions – a band or DJ, for ex­am­ple – and make a de­posit.

Con­sider how your bridal party will get around on the day, and re­search trans­port op­tions. Pay a de­posit on your pre­ferred op­tion and get ev­ery­thing in writ­ing.

Start col­lect­ing im­ages of hair styles and makeup you like.

Get quotes from makeup artists and hair stylists you like.

Re­search the dif­fer­ent op­tions avail­able to you for gift reg­istries.

Start com­pil­ing a list of all the items you’ll add to your reg­istry.

Make a de­ci­sion on your hon­ey­moon and book the travel and ac­com­mo­da­tion.

Check pass­port ex­piry dates, and any visas you may need to get.

Re­search what vac­ci­na­tions you’ll need, and when you’ll need to get them.


Send wed­ding in­vi­ta­tions (with RSVPS due six weeks be­fore the wed­ding).

Think about your vows – would you like to write your own?

Plan roughly what your cer­e­mony will look like with your cel­e­brant.

Book wed­ding night ac­com­mo­da­tion.

Or­der your wed­ding bands.

Buy or or­der brides­maid dresses, and de­cide on any ac­ces­sories.

Choose groom’s and grooms­men’s out­fits and place an or­der.

Or­gan­ise your bridal shower, if you’ve de­cided to have one.

Take your flow­er­girls shop­ping for out­fits.

Help your mum and dad with their attire.

Or­der and pay for wed­ding bands.

Se­lect a hair stylist and makeup artist, and pay a de­posit.

If you’re think­ing about get­ting a new hair cut or colour, do it early so you can change it if you’re un­happy.

Book a boot camp if you’re strug­gling to com­mit to your health goals.

Set­tle on a gift reg­istry and set it up.

De­cide how you’re go­ing to cir­cu­late gift reg­istry in­for­ma­tion to guests.

De­cide on a cake and pay a de­posit.

Kick off any DIY projects so you’re not rushed at the end.

Choose a florist and pay a de­posit.

De­cide whether you want to pro­vide wed­ding favours, and brain­storm what they could be.


Se­lect any read­ings you’d like to in­clude, and de­cide who will de­liver them.

Check your cel­e­brant has ev­ery­thing they need.

Print your or­der of ser­vice cards.

Con­firm fi­nal guest num­bers.

Draw up your seat­ing plan.

Fi­nalise your menu.

Con­firm with any­one who is mak­ing re­cep­tion speeches that they are happy to do so.

Write up a song list for the re­cep­tion.

Have your fi­nal dress fit­tings and con­firm de­liv­ery time.

Pick up the bridal party out­fits.

Con­firm and col­lect your ac­ces­sories and bridal party ac­ces­sories.

Con­firm the flow­ers for the cer­e­mony, re­cep­tion and bridal party.

Ar­range DIY ses­sions for dé­cor.

Or­gan­ise a cake knife, and be sure there is room at the venue for the caker to do any last­minute as­sem­bling.

Give the day’s run­ning or­der to the pho­tog­ra­pher and videog­ra­pher. Pro­vide and shoot list, if nec­es­sary.

Do a hair and makeup trial.

Treat your­self to a fa­cial.

Book in any ex­tra ap­point­ments – spray tans or man­i­cures.

Check up on your reg­istry and see if you need to add more items.

Check the items will be cov­ered by in­sur­ance.

Or­gan­ise your thank-you cards so you can write them soon af­ter the wed­ding.


Con­firm tim­ings with the cer­e­mony venue.

Have your fi­nal dress fit­ting. Get a brides­maid to come with you so she can help dress you on the day, if nec­es­sary.

Pay your ven­dors in full.

Make sure all place cards are writ­ten and packed to be taken to the venue.

Fi­nalise the seat­ing chart.

Con­firm florist de­liv­ery times.

Con­firm cake de­liv­ery.

Con­firm de­liv­ery and set up time of any hired items, for in­stance, your mar­quee.

Fin­ish craft­ing any favours.

Have your en­gage­ment ring pol­ished.

Con­firm band or DJ tim­ing.

Ar­range your mar­riage cer­tifi­cate.


Hold a cer­e­mony re­hearsal.

Pick up any hired attire.

Gather to­gether ev­ery as­pect of your attire – in­clud­ing un­der­wear and shoes – so you have ev­ery­thing ready for the big day. Get your groom to do the same.

Break in your wed­ding shoes.

If nec­es­sary, test equip­ment at the venue to be sure you can play your own mu­sic.

Touch base with the venue to check they have ev­ery­thing they need.

Pro­vide the event man­ager with a run­ning or­der, and put them in touch with a fam­ily mem­ber for any on-the- day li­ais­ing.

Con­firm de­liv­ery ar­range­ments with the venue.

Con­firm di­etary re­quire­ments with cater­ers.

Run through the re­cep­tion sched­ule with your MC.

Con­firm hair and makeup book­ing times.

Get your bridal beauty bag sorted.

In­dulge in a man­i­cure/pedi­cure.

Have your spray tan.

Pack for the wed­ding night.

If you’re leav­ing straight af­ter the big day, pack

for the hon­ey­moon.

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