Virtual meeting etiquette
Virtual meeting venues have been the arena of many workrelated events and decision making. From townhall meetings, we are now in the era where we can only see our colleagues until shoulder level.
Months of being immersed into this kind of situation, there are still people who are having a hard time in navigating either Zoom or Google Meet. Let us walk you through it.
Audio-visual presence
Zoom and Google Meet give users the liberty to not show themselves or stay on mute. However, you cannot settle with that as some events and meetings need audio-visual presence.
Test your microphone and video minutes before the meeting. You can do this in the settings of the applications. If you hear noises from the electric fan, either change location or turn the fan off.
Always remember to mute your device when you are not talking to avoid feedbacks.
For the background, users can use the available virtual backgrounds offered in Zoom, but it requires certain laptop features or green screen so in the absence of both, arrange your workspace to make it look presentable.
And avoid doing unnecessary movements that can distract others.
Good online manners
Joining virtual meetings require a great deal of confidence because you are somehow letting your workmates see your personal space. To overcome this, practice with your long distance loved ones to test how you appear in the camera.
Gaining enough confidence can help you have a better performance during the meetings.
In sending invites, Zoom and Google Meet have features wherein you can copy the invitation links. Always have a polite introductory message before sending the invite links.
In accepting the invites, acknowledge it properly and tell the host if you will be able to attend or not.
Security protocols
Most of these meetings are being recorded by the host for archiving purposes. If you are the host, tell everyone first that you will record the meeting so they can prepare.
Use the chat box in these applications exclusively for work-related conversations because it is visible to everyone.
Lastly, connect your Zoom app to your active e-mail address and put a password in it so you can monitor your meetings and know if your guests are already waiting.
Virtual meetings may look intimidating at first and it really take a lot of practice to swiftly navigate it. Keep these tips in mind and explore it well to avoid issues that might occur during an event or meeting.
Joining virtual meetings require a great deal of confidence because you are somehow letting your workmates see your personal space.