How to resign
Resigning is like breaking up. But where you may not encounter an ex-lover again, you will likely meet an ex-colleague in your career again someday. Here’s how to do it with as little embarrassment to yourself or your employer.
DO IT IN PERSON
It is remarkably insulting to your employer if you email or communicate your decision to resign in any other manner than face to face. It is also unprofessional. Donʼt make the mistake of angering an employer in this manner.
WRITE A FORMAL RESIGNAT ION LETER
Itʼs essential that you quit with a resignation letter. It should be written on proper company letterhead as a formal letter. Keep it brief: Simply state your decision to leave and the reason for doing so, as well as your final date of notice and thank your boss for the opportunity to work with him or her.
RESIGN TO YOUR BOS
Your direct supervisor is the person in charge of your performance analysis and reviews. Resign to him or her, and never go above your immediate boss to his supervisor. It suggests disrespect. No matter how difficult a relationship you have with the person, itʼs a sign of respect to the office.
Be logical about your resignation. If you have a job offer from elsewhere, let your employer know. Such information travels swiftly and it makes you look like you ʼre trying to hide something from the company. If you decided to leave for personal reasons, state that.
DETA IL YOUR WORK
Help your boss make the transition as seamlessly as possible without his or her asking for it. Detail your job outline in a printout, as well as any work that needs to be wrapped up during your period of notice. Offer to
help with the transition and handover, either to a colleague that will be taking over your role or to your boss, and provide all communications and contacts where appropriate to make it as easy as possible.
Find out if there are any legal concerns when it comes to resignation, or if there are any nondisclosure agreements that you need to clear prior to leaving your job. This is to ensure that there are no problems if or when you join a new firm, and that your previous company is aware of the agreements where conflicts of interest may occur.
THANK THE MANAGEMENT
If you are in a small company, find the time to speak to your heads of department or top management individually. If you work in a large corporate environment, send an email doing the same. Thereʼs no need to be sychophantic about it, but it is wise to establish communication with them. You never know what the future holds, and someday there may be a chance when you might work for them in another capacity.
HAVE A THANK YOU PART Y
In most cases, your boss will want to host a small friendly gathering with your colleagues to wish you the best of luck in your future endeavours. However, should that not happen, you may wish to invite your colleagues and your boss on your own. Show your appreciation for the pleasure of working with them over the years with a simple meal or just a friendly toast over drinks on the last day.
Writing a Farewell Email
Make sure you inform both your colleagues and clients about your departure, personally as well as officially. Remember to thank your company for the work opportunity you’ve had with them, and detail the contacts of the person who will be taking over your role. Don’t do this on the very last day of your departure, but instead write it a few days before, so they can communicate back before you leave.
In certain cases, your boss may ask if you can extend your notice period to ensure a smooth transition. You aren’t under any obligation to do so, but if you can spare the time, your boss will surely appreciate your graciousness.