BID NOTICE / ADVERT
The Makana Local Municipality wishes to invite suitable service providers to provide the following goods and services.
Bidders are required to submit the following documents:
• Founding Statement (CK / Company Registration Certificate) or certified copy, if a sole proprietor provide affidavit confirming ownership.
• Valid SARS Tax status report Issued with a Pin. • Completed and signed MBD 4, MBD 6.1, MBD 8 & MBD 9, Failure to submit all the required documents will result in disqualification.
• Certified copies of the Directors/Owners/Partners’ Identity documents.
• Certified Copy of NHBRC Certificate.
• Certified Copy of the Billing Clearance reflecting nil arrears amounts for municipal account or lease agreement signed by both parties (both lessor and the lease), if expired, proof of extension of the lease must be attached or statement of municipal accounts which is not more than 3 months old and not more than 3 months in arrears must be attached and be returned with the tender document. If arrangement has been made to pay the arrear municipal account, then certified proof of such arrangement must be attached. If lease agreement is submitted, proof from the lessor, with municipal account reflecting no arrears for more than 90 days. Failure to submit will result in disqualification.
• Tenderers must be registered in the Makana Local Municipality supplier database and the Central Supplier Database (CSD). Proof of registration (Makana Database Confirmation Letter and CSD Registration report) on both databases must be submitted.
• NB: Failure to submit all the above required information will result in disqualification of the bidder.
• Tenders which are late, incomplete, unsigned, or submitted by fax or electronically, will not be accepted. • Documents must be filled with black ink.
• NB: For JV and partnerships Each Directors must complete and sign the MBDs, each JV/Partner must submit CSD; ID and JV/Partnership agreement to be submitted. Failure to do so will result in disqualification. • Prices must be valid for a period of 90 days from the closure date of the tender.
• Makana Supply Chain Management Policy, The Preferential Procurement Policy Framework Act (PPPFA) No.5 of 2000 together with the Preferential Procurement Policy Regulations of 2022 will apply.
• Received Bids will be subjected to the following evaluation criteria:
• Stage 1-Evaluation in terms of the applicable functionality criteria
• Stage 2-Evaluation in terms of the points for price and points for the specific goals per PPPFA Regulations of 2022 i.e., 80/20
• A bidder that scores less than 70% in respect of “functionality” will be regarded as submitting a nonresponsive bid and will be disqualified and will not be evaluated further for price and specific goals. Only bidders who score 70% or more will be evaluated for price and specific goals.
• Specific goals will be utilized where 10 points will be allocated to 100% black owned companies, 5 points to 50% black youth owned companies and 5 points to locally based businesses. NB: A certified proof of business address within the Makana Local Municipality Jurisdiction must be attached for Locally based businesses. Bidders who fail to attach such proof will forfeit the allocated points.
PLEASE REFER TO THE RELEVANT TENDER DOCUMENT FOR THE DETAILED FUNCTIONALITY CRITERIA AND FURTHER BID CONDITIONS.
• Bids must only be submitted on the bid documentation provided by the municipality.
• A one-envelope system will be followed.
Bid documents:
Bid documents will be available at Makana Finance Offices upon payment of R 462.00 non-refundable document from 26 April 2024
Completed bid documents in a sealed envelope, clearly marked with Tender number and Tender name of the applicable project must be deposited in the TENDER BOX situated at DOWNSTAIRS Makana Local Municipality: Finance Department at 92 High Street Grahamstown not later than the closure dates and times indicated on the table above.
Makana Local Municipality does not bind itself to accept the lowest bid or any bid and reserves the right to accept the whole or part of the bid.
Project Manager:
Ms. Azola Tembani Tel: 046 603 6136 emails: atembani@ makana.gov.za.
All SCM queries are to be directed to Ms. Tabisa Mvane Tel: 046 603 6222 emails: tmvane@makana.gov.za and Mr. V. Skeyi email: vskeyi@makana.gov.za.
__________________ Mr. P.M. Kate Municipal Manager
Stay in the loop with the latest and join the MEW WhatsApp group! POP-UPS/ FESTIVALS/ EXHIBITIONS/REPEAT EVENTS Friday, 19 – Monday, 22 April Makana Freedom Festival
Come and join us for some food, poetry, music, sports, arts and crafts.
@ Egazini Battlefield, Albert Road Free entry
Tuesday, 23 April – Sunday, 30 June Community Assets for Social Innovation
A research and training program to develop ideas for enterprise and community development initiatives. @ RUCE 5 Prince Alfred Street, Rhodes University
14:00 – 16:00
Contact Thandiwe on ruce@ru.ac.za Free entry
THIS WEEK FRIDAY, 19 APRIL Quiz Night with Robyn
Join us for a South African-themed quiz evening. Book your themed food before Friday at the latest. Alternatively, a menu will be available on the night. Koeksusters and milktart will be sold separately. @ Red Cafè, 127a High Street 18:00
R25 quiz | R150 quiz and themed food
Dj’s on Decks
Join us for this week’s off beat sessions with DJ Sidequest and Uncl. Lloyd Tumiza.
@ SSS, 19b New Street
21:00
R20 entry fee
SATURDAY, 20 APRIL Parkrun
5km run or walk
Family-friendly
Dogs on leads are welcome
@ The Bot Gardens, Lucas Avenue 07:45 for 08:00
Register online: https://www. parkrun.co.za/register/
Free entry
Red Rent Party
Join us for a great time with a live performance by Stassia, bringing us jazz neo-soul, and music vibesand-volumz by DJ Fan. Toasted sandwiches will be on sale.
@ Red Cafè, 127a High Street
17:00
Free entry
90’s Karaoke
Sing your heart out
@ SSS Top Bar, 19b New Street. 21:00
Contact Mike Theron: 082 477 3689 Free entry
SUNDAY, 21 APRIL Hiking with Makhanda Wild Hikers Crew
Join us for a local hike in Makhanda, for a distance of 5km – 8km. @ Drostdy Arch, Somerset Street (meeting point)
07:00
Contact Malwande on 074 733 7712 Free entry
MONDAY, 22 APRIL Craft Day
Every Monday, feel free to bring a snack and flask to do your craft, work, or anything to keep you productive.
@ Red Cafè, 127a High Street 15:00 – 16:00
Free entry
TUESDAY, 23 APRIL Texas Holdem Poker
The only legal game in town
@ SSS, 19b New Street
17:30 for 18:00
R50 buy-in | 1 x R50 top-up allowed