Time-Sav­ing Tips: 10 Hacks to boost Pro­duc­tiv­ity


iPhone Life Magazine - - Front Page - BY SARAH KINGS­BURY

Our iPhones and iPads are pow­er­ful pro­duc­tiv­ity tools. These 10 tips will help you har­ness your de­vice's power by teach­ing you how to get the most out of its Mail, Notes, Cal­en­dar, and Re­minders apps. Pri­or­i­tize Emails from Spe­cific Con­tacts

Use Ap­ple Mail's VIP fea­ture to group mes­sages from spe­cific con­tacts into a folder and re­ceive no­ti­fi­ca­tions when they email you. In the Mail­boxes view of the Mail app, tap Edit and select VIP, then tap Done. Tap the info icon next to the new VIP mail­box and tap Add VIP to des­ig­nate con­tacts as VIPs. Now you can find all your im­por­tant emails in one place. Next, tap VIP Alerts to en­able VIP no­ti­fi­ca­tions. Turn off other Mail no­ti­fi­ca­tions in Set­tings > No­ti­fi­ca­tions > Mail so you only get no­ti­fi­ca­tions for VIP emails.

Email At­tach­ments Like a Pro

First, make sure your files are saved in Pho­tos or iCloud Drive. Then, when com­pos­ing an email, tap the body of the email and choose In­sert Photo or Video or Add At­tach­ment. Next, select the file you want to at­tach from the Pho­tos app or iCloud Drive. At­tach­ments from other apps must be shared to Mail from within those apps. For ex­am­ple, to email a PDF file from iBooks, open the PDF, tap the share icon, and select email.

Fin­ish an Email Later

Save an email as a draft by tap­ping Can­cel in the up­per right cor­ner and se­lect­ing Save Draft. You can find it later in your Drafts folder. If you want to close the email tem­po­rar­ily while you re­fer to an­other email, just press on the email ti­tle and swipe the draft down out of the way. Only the ti­tle will be vis­i­ble at the bot­tom of the page. When you're ready to re­turn to it, just tap the ti­tle again.

Make Re­minders Ex­tra Help­ful

Set­ting re­minders based on time or lo­ca­tion makes them even more use­ful. After you en­ter a re­minder, tap the info icon to set specifics. To set a day and time for your re­minder, turn on "Re­mind me on a day" then tap on Alarm. To set a lo­ca­tion-based re­minder, turn on "Re­mind me at a lo­ca­tion" and ei­ther tap on your cur­rent lo­ca­tion or type in a lo­ca­tion. Then choose to be re­minded when you ar­rive at or you leave that lo­ca­tion.

Quickly Resched­ule Events

In the Cal­en­dar app, press and hold on the event un­til it be­comes opaque in color and then drag the event up or down to a new time or left or right to a dif­fer­ent day. You can also place your fin­ger on one of the small cir­cles on the top or bot­tom and drag to ad­just the event's start or end time. Us­ing Siri to edit Cal­en­dar events is even faster. Just say some­thing like, “resched­ule my hair­cut from Tues­day at 2 p.m. to Wed­nes­day at 3.”

Add Events to Your Cal­en­dar from the Mail App

There's a fea­ture in Set­tings that al­lows for Events Found in Mail to au­to­mat­i­cally be added to your Cal­en­dar app. Go to Set­tings > Mail, Con­tacts, Cal­en­dars and tog­gle Events Found in Mail on, if it's not al­ready. Now when you re­ceive an email with an event in it, a no­ti­fi­ca­tion will ap­pear at the top of the email. Tap Add to cre­ate the event in your Cal­en­dar app. Tap Add again to save the event.

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