Onlyoffice Desktop Editors: All your office editing needs in an alternative to Microsoft Office
This open-source Office alternative allows you to work with documents, spreadsheets, and presentations side by side.
Onlyoffice is a business-class productivity platform designed for internal team collaboration. While most of its products are targeted at small and enterprise businesses, it also offers a Microsoft Office alternative for home use. It’s unique in that it includes document, spreadsheet, and presentation editors in a single desktop app. It works with most popular file formats, including DOCX, ODT, XLSX, ODS, CSV, PPTX, and ODP. Best of all, it’s free to use on Windows, Mac, and Linux platforms.
HANDS-ON
Like most Office alternatives, Onlyoffice hews to the Microsoft ribbon interface. The tabbed toolbars are uniform across all three editors. Home is where you’ll find editing and formatting tools; Insert allows you to add images, shapes,
and other elements to your document, spreadsheet, or presentation; the Layout tools control page margins, orientation, and size; and so on. Each editor also includes tool tabs specific to its document type—the document editor’s References toolbar offers options for adding a table of contents, footnotes, hyperlinks, and image captions, while the spreadsheet editor has tabs dedicated to formulas, data, and pivot tables.
All three editors include Collaboration and Protection as top-level navigation items. The first lets you track editing changes and add and review comments when connected to a cloud solution. With the second, you can add your signature to a document or encrypt the file with a password.
Several plug-ins are included to extend the functionality of each editor as well. You can embed a Youtube video into your document or presentation, translate text into multiple languages, email files directly from the editor, and more.
Working with documents is exceedingly easy. Each file opens in its own tab, similar to a web browser; and because Onlyoffice is a stand-alone app containing three editors rather than three discrete apps, you can have a document and spreadsheet open next to each other, for example, and easily toggle between them. The editors use the same color coding as Microsoft Word, Excel, and Powerpoint—blue for documents, green for spreadsheets, and red for presentations—so you know at a glance what type of files you have open. All three editors were able to faithfully
reproduce Office-formatted documents in my testing.
Onlyoffice supports a few cloud solutions to enable real-time collaboration. Onlyoffice’s proprietary cloud may be the best choice for most users, but if you already use Nextcloud, owncloud, or Seafile, you can connect with those as well. In addition to co-editing and commenting on documents, connecting the desktop editor to one of these cloud services also allows users to interact via chat.
STANDOUT FEATURES
• Excellent Microsoft Office compatibility
• Familiar, Microsoft-like interface
• Three editors included in one app
MISSING FEATURES
• Mobile apps
WHO WILL LIKE THE ONLYOFFICE DESKTOP EDITORS
Users who like the customizability that an open-source product affords will find a lot to like in Onlyoffice. You can extend Onlyoffice with a range of existing plug-ins for popular apps such as Box, Docusign, Wordpress, and loads more. If you don’t find what you’re looking for in the vast app directory ( go. pcworld.com/apdr), you can create your own plug-in using Onlyoffice’s API. Anyone who’s nerdish about productivity should find the Onlyoffice appealing, too, as it really saves on desktop space and CPU usage to work on all your documents in a single app.