Two key contract provisions to watch in a pandemic
Because of the coronavirus pandemic, businesses worry about whether they can meet their contractual obligations to other businesses.
Some worry about spending money for services or things they no longer need, or they just want to cut costs. Some vendors worry about whether they can meet contractual obligations when their workforce is down.
While there are many contract provisions that could come into play in a disaster, let’s look at two critical ones.
How you’ll fare depends on the wording of your contracts. Wording matters.
Termination for convenience: Almost all contracts provide that you can terminate if the other side breaches.
Usually, those contracts have a provision giving the party that violated the contract a specific amount of time to try to fix the violation to avoid a contract termination.
But if you just want out of a contract without such an excuse, such as to cut costs, you need a clause allowing termination for convenience.
Such a provision allows a party to terminate for any reason or no reason. Not all contracts have that provision.
Sometimes only the customer has a right to terminate for convenience, and the vendor doesn’t have that right — and sometimes that’s reversed, in which case the vendor would have the right to terminate for convenience, but the customer doesn’t.
Sometimes neither party has the right to terminate for convenience. Sometimes they both do. It varies from contract to contract.
‘Force majeure’: In situations where outside events prevent a party from performing a contract, even only temporarily, the applicable contract provision is the “force majeure” clause.
This mainly benefits the vendor. Such clauses are not written to help a customer who can’t pay because of insufficient funds, an economic downturn or loss of need for the goods or services.
In essence, such a clause says that if a party to the contract is prevented from performing due to circumstances beyond its control, it may delay performing the contract until the roadblock to performance goes away. The stymied party might even be able to terminate the contract without liability.
Unfortunately, in many contracts, the force majeure language is legal boilerplate that neither side negotiated or carefully evaluated.
When parties can foresee that specific kinds of catastrophic events are reasonably possible and would stymie contract performance, the best practice is to negotiate terms that specifically address what happens if those events occur.
But such specific disaster terms are rare and unfortunately typically are negotiated only in large contracts between corporate titans.
The details of a force majeure clause are critical.
What counts as a sufficient excuse? Does a major disease outbreak qualify?
Is there a specific list of excuses or a catch-all statement that any blockage beyond a party’s control will suffice, or both?
Does a substantial increase in the cost of the vendor’s performance qualify? What about much higher labor costs, such as from workers being unwilling to work during a pandemic or a labor strike?
Is there a provision stating that if a contract performance blockage persists for a certain length of time, can the customer terminate the contract? And if the customer has paid under the contract, can it get a partial or full refund? Can the customer suspend payments under the contract until performance resumes?
Negotiate: Regarding contract terms generally, if you are the customer, the biggest determinant of how you’ll fare is usually whether you negotiated the legal terms of the contract.
Vendors have standard contracts that they seek to have their customers sign as is. The contracts usually are one-sided in favor of the vendor.
If you didn’t have a lawyer negotiate the legal terms and just signed the vendor’s contract as is, you may be in a bad spot and at the mercy of the vendor. Keep that in mind when entering into new contracts.