Bottoms unveils new open records policy

Mayor wants new official to enforce transparency law.

Atlanta Mayor Keisha La n ce Bottoms has announced a new policy on public records that includes mandatory training, poten- tial disciplinary action, and a new city officer dedicated to enforcing the Georgia Open Records Act.

The policy represents a drastic overhaul of how the city responds to requests for records made under the state’s open records law and a departure from how former Mayor Kasim Reed’s administration dealt with public records.

But Bottoms’ first 100 days have highlighted seemingly systemic problems involving public records.

Last month, revelations regarding text messages sent by Bottoms’ former press secretary giving orders to delay the release of records and provide them in a confusing format prompted a Georgia Bureau of Investigation inquiry into potential criminal violations of the law.

About a week ago, the Atlanta Journal-Constitu- tion and Channel 2 Action News filed a complaint with Georgia Attorney General Chris Carr, alleging “a culture of political interference” with open records requests at Atlanta City Hall.

The complaint outlines 10 examples of alleged vio lations of the Georgia Open Records Act dating back to July 2016. The media outlets seek mediation through Carr’s office to create enforcement measures to ensure compliance.

Bottoms’ announcement about a new open records policy appeared in a letter provided to the City Council on Monday. It incorporates many of the suggestions in the AJC and Channel 2 Action News’ complaint, including a city ordinance that establishes an official records cus- todian and mandatory open records training for all city employees.

“The AJC is dedicated to the public’s right to know what government is doing,” said AJC Editor Kevin Riley in a statement. “We’re glad to see that Atlanta has rec- ognized its obligation to the public. Mayor Bottoms’ proposal is a good starting place for the discussion we have requested Attorney General Carr’s office to mediate.” Under the Reed administration, city officials often delayed releasing public records and sometimes refused to produce them until threatened with legal action.

In an interview with Channel 2 Action News, Bottoms declined to speak about the culture created under Reed’s administration.

“But what I can speak to is what I intend for my administration to reflect, and that’s an administration that is open and transparent,” she said.

Despite the new policy, the city still had yet to produce records requested by the AJC more than six weeks earlier. Employees in the communi- cations department said they were working as quickly as they could to turn over the records but were struggling with an extensive backlog.

Bottoms asked her entire Cabinet to resign last week, with the exceptions of Chief of Operations Richard Cox and Chief of Staff Marva Lewis — both of whom she hired.

Bottoms said she will decide whose resignations she accepts and she refuses.

The mayor apparently made a quick decision in regard to former Communications Director Anne Torres, a Reed holdover. On the day Bottoms requested the resignations, Torres’ city-issued cellphone had already been disconnected.

In a statement, Torres said she was pursuing job opportunities in the private sector, as she had previously planned.

Clark Cunningham, a professor of law and ethics at Georgia State University, said the ordinance establishing an official records custodian with enforcement should be modeled on provisions in city charter for the city auditor.

The auditor is appointed by the City Council and can be removed only for cause by a two-thirds vote. Neither mayor nor council may dictate the appointment or the removal of auditors’ employees, and the auditor must have no involvement in partisan political activities or the political affairs of the city.