Speed up Mi­crosoft Of­fice

APC Australia - - Feature Optimise The Way You Use Windows -

If you’re an Of­fice user, you’ll find lots of time­sav­ing short­cuts are wait­ing to be dis­cov­ered. Start by sav­ing your­self a trip around the rib­bon hunt­ing down fre­quently used com­mands; in­stead, lo­cate a pop­u­lar com­mand, right-click its but­ton and choose ‘Add to Quick Ac­cess Tool­bar’. This pins it to the top of the rib­bon for easy ac­cess. There’s space for a fi­nite num­ber of com­mands, so click the ‘More’ but­ton to the right of the Quick Ac­cess tool­bar and choose ‘Show be­low the rib­bon’ to move it to a more ac­com­mo­dat­ing area.

You can cus­tomise the rib­bon with your favourite com­mands, too, plac­ing them un­der a tab, or you can as­sign cus­tom key­board short­cuts to any fre­quently used tools. Choose Op­tions from the File tab and se­lect ‘Cus­tomize rib­bon’ to set up the rib­bon as you want it. While you’re here, click Cus­tomize next to ‘Key­board Short­cuts’ to as­sign short­cuts.

If you fre­quently waste time styling up in­di­vid­ual pas­sages of text, use Word’s Styles in­stead. This makes it eas­ier to make whole­sale — and con­sis­tent — changes across your doc­u­ment. You can ap­ply key­board short­cuts to styles, plus quickly up­date styles us­ing the cur­rently se­lected text (sim­ply right-click the tar­get style and choose ‘Up­date... to match se­lec­tion’).

Fi­nally, save time per­form­ing repet­i­tive tasks by record­ing them as macros. The sim­plest way is to use the ‘Record Macro’ but­ton on the Devel­oper tab of the rib­bon to record your com­mand clicks or key­strokes — note it only works with items se­lected us­ing the key­board, which can re­strict its use­ful­ness some­what. Go to sup­port.of­fice.com and search for ‘macros’ to find out more — be aware that macros can har­bour ma­li­cious code, so only al­low macros that are dig­i­tally signed, by click­ing ‘Macro Se­cu­rity’.

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