Tips to ensure virtual meetings and events success

IN LIGHT of the international restrictions on business and life due to COVID-19, many businesses that previously would have scheduled regular meetings and conferences are now working from home.

Virtual meetings and events offer a way to keep teams engaged and facilitate the sense of community and belonging.

These can range from business meetings, webinars and training sessions, to larger, events that involve keynote speakers and breakout sessions.

Audiovisual and other technologies are key to the success of virtual meetings and events, and this technology is keeping teams, organisations and individuals connected during a time of disruption and uncertainty.

Here are some tips to increasing the success of your online meetings and events:

SCHEDULING

Ensure everyone is aware of the meeting or event well before it is time to connect. Depending on the scale, this may include electronic invitations (evites), online marketing campaigns, online registration and event reminder notifications.

VIDEO CONFERENCING

No matter the scale of your virtual event, you will need a platform to launch from. There are many brands of software available today, so scout-out the different types available.

INTERNET

The video conferencing tool will be dependent on the quality of internet you are broadcasting from. Ensure you are using the highest-speed internet available that is capable of broadcasting high-definition video and presentations.

AUDIO

Audio is one of the most critical factors affecting the success and engagement of your meeting, training tool or conference. If attendees cannot hear the content, if it drops in and out, the message will be lost. Engaging with audiovisual experts to consult on the requirements for your event can have a huge impact on event effectiveness.