Of­fice doc­u­ments

Mac Format - - SAVE YOUR FILES -

ou have two op­tions if you’re a Google Drive user: one for pe­ri­odic downloads, which you’ll need to re­mem­ber to do ev­ery so of­ten if you don’t want to risk los­ing any data; and one for au­to­matic downloads.

To man­u­ally down­load files, ei­ther use Google Take­out (see the Email sec­tion) or log in at drive.google.com and se­lect the files you want to re­trieve (hold ç while click­ing to se­lect sev­eral non­con­tigu­ous files, or hold ß to se­lect sev­eral that sit side by side in the list), then click the ‘More ac­tions’ but­ton (the ver­ti­cal dots on the tool­bar above the file list­ing) and pick Down­load.

Get Google Drive con­tents

To au­to­mat­i­cally mir­ror the con­tents of Google Drive on your Mac, down­load InSync (in­synchq.com). It costs $15 per Google ac­count, but there’s a 15-day free trial be­fore you have to start pay­ing. Once you’ve fed it your Google ac­count de­tails, it sets about down­load­ing each of your doc­u­ments to your Mac, plac­ing them in a Google Drive folder inside your lo­cal user folder. You can drag this into the Finder side­bar to make it eas­ier to find later.

When­ever you cre­ate a new doc­u­ment on Google Drive, InSync will copy it across and trans­late it into Mi­crosoft Of­fice for­mats, com­pat­i­ble with Pages, Key­note and Num­bers. This al­lows you to edit them lo­cally – not just on Google Drive. If you use Of­fice 365 and save your files to OneDrive, sign in at onedrive.com and hover over any doc­u­ment you want to down­load and a check­box will ap­pear in its top-right cor­ner. Check the box, then click the Down­load link. If you’ve se­lected sev­eral files they’ll be bun­dled to­gether into a Zip and dropped into your Downloads folder.

Newspapers in English

Newspapers from Australia

© PressReader. All rights reserved.