Spend less time for­mat­ting and more time writ­ing

Mac Format - - IWORK TIPS -

30 Add a water­mark to ev­ery page of a doc­u­ment

Just to set your lev­els of ex­pec­ta­tions for this tip, we haven’t un­cov­ered a way by which Pages can ac­tu­ally add a real water­mark – that is, a de­sign that be­comes vis­i­ble when you hold the pa­per up to a light – to your doc­u­ments! No, this just adds a light-coloured graphic au­to­mat­i­cally to ev­ery page of a word pro­cess­ing doc­u­ment – per­haps a com­pany logo or ‘Con­fi­den­tial’.

The first thing to do is to pre­pare your graphic, and if you’re do­ing any­thing even re­motely com­plex, the eas­i­est way to do it is in a page lay­out doc­u­ment rather than a word pro­cess­ing doc­u­ment (even though you’ll even­tu­ally ac­tu­ally use it in the lat­ter). So, cre­ate a new doc­u­ment, choose the Blank tem­plate and then im­me­di­ately click File > Con­vert to Page Lay­out. Now pre­pare what you want in the water­mark. It might be just the word ‘Draft’ or a more in­volved de­sign, like the one we’ve pre­pared here. Once you’re done, se­lect ev­ery­thing, group it (from the Ar­range menu) and then copy and paste it into your word pro­cess­ing doc­u­ment.

If, when you do this, all the text moves around, don’t worry. With the graphic still se­lected, click the For­mat but­ton at the top-right of your doc­u­ment’s win­dow, then make sure Stay on Page (not Move with Text) is se­lected, and drop the Text Wrap op­tion down to None.

Get it to the right po­si­tion and size (per­haps set­ting it to a jaunty an­gle), and then tweak its opac­ity. For this you’ll prob­a­bly need to un­group com­plex ob­jects so the Style tab shows up to en­able you drag the opac­ity slider down. Im­me­di­ately af­ter, group ev­ery­thing again so you can’t break your de­sign by drag­ging some­thing out of place.

The last step is to se­lect Ar­range > Sec­tion Masters > Move Ob­ject to Sec­tion Mas­ter. Your water­mark now ap­pears on ev­ery page.

If you need to tweak it af­ter­wards, se­lect Make Mas­ter Ob­jects Se­lectable from the Ar­range > Sec­tion Masters menu.

31 Make a let­ter­head ap­pear on ev­ery page of a doc­u­ment

You can use a sim­i­lar tech­nique, of course, to add a com­pany logo and ad­dress de­tails to ev­ery page of your cor­re­spon­dence if you’d like to, and one ad­van­tage of us­ing the Sec­tion Mas­ter fea­ture, as we’ve done here, is that the page el­e­ments ap­pear to be com­pletely ‘burned-in’ on the pages, and peo­ple can’t move them around. You just have to omit the opac­ity tweak step from the water­mark tech­nique. It’s easy to dis­trib­ute a tem­plate and de­fault to it when you’re start­ing new doc­u­ments too – read on!

32 Ex­port and im­port tem­plates

Lots of what we’ll show you later in this sec­tion is help­ful in set­ting up stan­dard, re­us­able tem­plates so that you’re not hav­ing to do the same work over and over again. Once you’ve set up your styles, let­ter­heads and so on, you can eas­ily share the tem­plate with oth­ers just by se­lect­ing File > Save as Tem­plate. You’ll be given the op­tion of adding it to

33 Cre­ate me­dia place­hold­ers

If you fre­quently up­date the images in a doc­u­ment – you might be a teacher with a les­son plan tem­plate, say, or an es­tate agent cre­at­ing list­ings sheets for your shop win­dow – you should use Me­dia Place­hold­ers. With th­ese, you cre­ate drop zones on a page, onto which you can drag new images. Images are im­me­di­ately scaled and cropped to the cor­rect size and have any ob­ject styles ap­plied to them.

Set up an im­age how you want it to look (with crops, bor­ders, re­flec­tions and so on), then choose For­mat > Ad­vanced > De­fine as Me­dia Place­holder. New images can be dropped onto this, and scaled and moved within it. Op­tion­ally, save as a tem­plate.

your Tem­plate Chooser – the gallery of op­tions that pops up when you cre­ate a new doc­u­ment – or sav­ing the file ex­ter­nally so you can share it with oth­ers.

Your re­cip­i­ent should just dou­ble-click the .tem­plate file, and they’ll be given the op­tion of adding it to their own Tem­plate Chooser.

34 Set a de­fault tem­plate

If all you ever use Pages for is stan­dard word pro­cess­ing doc­u­ments, for ex­am­ple, you’re prob­a­bly heartily sick of cre­at­ing a new doc­u­ment and then hav­ing to pick Blank from the Tem­plate

Sec­tion Masters and Mas­ter Ob­jects are pow­er­ful fea­tures that make it easy to add wa­ter­marks, such as a Con­fi­den­tial stamp, to all the pages of a doc­u­ment.

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