HOW TO |chose when your emails are sent

Mac Format - - IMPROVE -

1

Launch Au­toma­tor

If you use Launch­pad, Au­toma­tor is not the most vis­i­ble pro­gram – you need to go to the eas­ily missed ‘Other’ folder that holds all the spe­cial­ist apps. You’ll prob­a­bly find it more con­ve­nient, and cer­tainly faster, to open Au­toma­tor through Spot­light ( ç+[ Space­bar]).

2

Make an ap­pli­ca­tion

When Au­toma­tor loads, it will pre­s­e­lect the plain Work­flow doc­u­ment type. In­stead, select the Ap­pli­ca­tion type. Ap­pli­ca­tions are work­flows that can run out­side of Au­toma­tor, and so can be opened us­ing other apps – for ex­am­ple, from events in Cal­en­dar.

3

Ex­plore ac­tions

In the Li­brary panel on the left, select the Mail cat­e­gory. You drag items from the left into the large pane on the right to set up a se­quence of ac­tions to ex­e­cute. If you have other email ap­pli­ca­tions in­stalled, such as Out­look, you might also see ac­tions that con­trol those apps.

4

Drag and drop

Drag the New Mail Mes­sage ac­tion into the work­flow panel on the right. Add vi­tal de­tails: the re­cip­i­ent’s ad­dress, the sub­ject line and the body text. To send mul­ti­ple emails to dif­fer­ent peo­ple, sim­ply drag and drop another New Mail Mes­sage ac­tion be­low the first one.

5

The fi­nal or­der

Drag and drop Send Out­go­ing Mes­sages to the bot­tom of the work­flow panel, which will en­sure any emails above that ac­tion will be sent. While you can add other ac­tions be­fore it, you must make sure that Send Out­go­ing Mes­sages is the last ac­tion to run.

6

Save your ap­pli­ca­tion

Once all com­mands are in the work­flow pane, save your ap­pli­ca­tion some­where eas­ily ac­ces­si­ble, such as your Doc­u­ments folder. If you’re us­ing Au­toma­tor for just emails, you will not need the app for more than one use, so feel free to trash it once it has run.

7

Set when the app runs

The eas­i­est way to man­age when your ap­pli­ca­tions run is us­ing event alerts in Ap­ple’s Cal­en­dar app. Cre­ate an event which will act as a trig­ger – and if you’re us­ing Au­toma­tor to send mul­ti­ple emails, make it clearly in­di­cate how many emails will be sent.

8

Cus­tom Alerts

Un­der the Alert sec­tion of the event, choose Cus­tom > Open File. Change the set­ting for Cal­en­dar to ‘Other’, select your ap­pli­ca­tion, and change the time the alert will ac­ti­vate to ‘At time of event’. Your email will now be sent at that spe­cific time – if your Mac is on.

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