HOW TO |chose when your emails are sent

Mac Format - - IMPROVE -


Launch Au­toma­tor

If you use Launch­pad, Au­toma­tor is not the most vis­i­ble pro­gram – you need to go to the eas­ily missed ‘Other’ folder that holds all the spe­cial­ist apps. You’ll prob­a­bly find it more con­ve­nient, and cer­tainly faster, to open Au­toma­tor through Spot­light ( ç+[ Space­bar]).


Make an ap­pli­ca­tion

When Au­toma­tor loads, it will pre­s­e­lect the plain Work­flow doc­u­ment type. In­stead, select the Ap­pli­ca­tion type. Ap­pli­ca­tions are work­flows that can run out­side of Au­toma­tor, and so can be opened us­ing other apps – for ex­am­ple, from events in Cal­en­dar.


Ex­plore ac­tions

In the Li­brary panel on the left, select the Mail cat­e­gory. You drag items from the left into the large pane on the right to set up a se­quence of ac­tions to ex­e­cute. If you have other email ap­pli­ca­tions in­stalled, such as Out­look, you might also see ac­tions that con­trol those apps.


Drag and drop

Drag the New Mail Mes­sage ac­tion into the work­flow panel on the right. Add vi­tal de­tails: the re­cip­i­ent’s ad­dress, the sub­ject line and the body text. To send mul­ti­ple emails to dif­fer­ent peo­ple, sim­ply drag and drop another New Mail Mes­sage ac­tion be­low the first one.


The fi­nal or­der

Drag and drop Send Out­go­ing Mes­sages to the bot­tom of the work­flow panel, which will en­sure any emails above that ac­tion will be sent. While you can add other ac­tions be­fore it, you must make sure that Send Out­go­ing Mes­sages is the last ac­tion to run.


Save your ap­pli­ca­tion

Once all com­mands are in the work­flow pane, save your ap­pli­ca­tion some­where eas­ily ac­ces­si­ble, such as your Doc­u­ments folder. If you’re us­ing Au­toma­tor for just emails, you will not need the app for more than one use, so feel free to trash it once it has run.


Set when the app runs

The eas­i­est way to man­age when your ap­pli­ca­tions run is us­ing event alerts in Ap­ple’s Cal­en­dar app. Cre­ate an event which will act as a trig­ger – and if you’re us­ing Au­toma­tor to send mul­ti­ple emails, make it clearly in­di­cate how many emails will be sent.


Cus­tom Alerts

Un­der the Alert sec­tion of the event, choose Cus­tom > Open File. Change the set­ting for Cal­en­dar to ‘Other’, select your ap­pli­ca­tion, and change the time the alert will ac­ti­vate to ‘At time of event’. Your email will now be sent at that spe­cific time – if your Mac is on.

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