HOWTO | work on a shared document in iCloud No ent ry? No  proble m!

1

Start sharing

You can share from Pages by sending a file to somebody, or using iCloud (which needs an iCloud account to be set up on your Mac. Save your document and choose Share > Share Link via iCloud. You can make your document read-only and password-protect it.

4

See what’s said

On your Mac you’ll see the comments on your copy of the document. To review the feedback, just click on the highlighted text, or on the coloured block in the left margin. If several people have contributed, each one’s comments will be coloured differently.

6

Leave a trace

This is what your document looks like if you make edits with Track Changes switched on. Deleted text remains, but with a line through it, and added text appears in a different colour to the original text. Click View Options at the top of the left pane for options to filter by author.

2

Open it online

All you need to collaborate is a suitable web browser (see http://bit.ly/iworkicloud). This is what our colleague sees when they open the shared iCloud document in their browser. It’s similar to Pages on the iPad, with icons along the top and formatting tools on the right.

5

Track changes

Notice the row of options above the document. Click its far-left icon to show the Comments pane, which shows everything that has been added by others. You can also track changes to the document, but that requires you to be working with another Pages for Mac user.

7

Accept or reject

You can choose to accept or reject changes individually using the green and red icons next to each one in the Comments pane. You can also accept or reject all changes in one step by clicking either the green or the red button in the Review toolbar.

3

Add comments

Click Comment in the toolbar to add comments to the document shared with you. Here, our colleague has highlighted a block of text and commented on it. If you don’t like iCloud’s colour choice, change it by clicking the icon of a person in the toolbar and pick another. If an ageing Mac’s version ofSafari prevents you using iWork for iCloud, install Google Chrome, which supports OS X 10.6 onwards.

8

Clean it up

After reviewing the changes, your document should look like this: the proposed edits have either been made or refused, so they no longer appear, but the comments remain. If you want to delete one, put the pointer over it in the left pane and then click Delete.