Share your ad­dress book

Over­come Fam­ily Shar­ing’s lack of a way to share con­tact in­for­ma­tion

Mac Format - - APPLE SKILLS - Howard Oak­ley

it will take

5 min­utes

you will learn

How to share con­tacts us­ing a sec­ondary Ap­ple ID.

You’ll need

An email ac­count not al­ready as­so­ci­ated with an Ap­ple ID.

Ap­ple’s Fam­ily Shar­ing ser­vice lets you share a cal­en­dar, pho­tos, me­dia bought from its down­load stores and more with your im­me­di­ate fam­ily, but it doesn’t en­able you to main­tain a shared ad­dress book.

Shar­ing your main Ap­ple ID with your fam­ily isn’t ad­vis­able – it should only be used by you; you can, though, cre­ate a sec­ondary Ap­ple ID purely to share con­tact in­for­ma­tion with them.

Cre­ate your new, sec­ondary Ap­ple ID in the In­ter­net Ac­counts pane in Sys­tem Pref­er­ences by click­ing the iCloud logo on the right. Click Cre­ate Ap­ple ID and fol­low the in­struc­tions, ei­ther en­ter­ing an email ad­dress from an­other provider or click­ing the op­tion to cre­ate a free iCloud ad­dress. Write down the de­tails of this ac­count care­fully to give to oth­ers who will share it. Ap­ple will then send an email to the ad­dress for you to ver­ify it.

Your new ac­count will be added to the list on the left of the In­ter­net Ac­counts pane. Se­lect it, which re­sults in a warn­ing that this isn’t your pri­mary Ap­ple ID – ig­nore this. In the list of items to be shared, en­able Con­tacts and dis­able the other fea­tures.

To add this sec­ondary ac­count to other Macs, go to the same pane, click the iCloud logo, en­ter the ac­count’s cre­den­tials, and again se­lect only the Con­tacts item.

In iOS, go to Set­tings > Mail, Con­tacts, Cal­en­dars > Add Ac­count. Tap iCloud, then en­ter the sec­ondary ac­count’s de­tails. At the last step, leave Con­tacts en­abled and turn off the other fea­tures. Fi­nally, tap Save to add the ac­count to your de­vice.

Do your share

In Con­tacts on a Mac, when the sec­ondary ac­count is se­lected in the Groups pane (pick View > Show Groups), any card you cre­ate is added to that ac­count. Un­der Gen­eral in the app’s pref­er­ences, you can set this ac­count to be the de­fault for new cards, if you want.

In iOS, you’ll need to over­ride the de­fault lo­ca­tion (spec­i­fied in Set­tings > Mail, Con­tacts, Cal­en­dars) to add a new con­tact to the shared ac­count. In the Con­tacts app, tap Groups, then Hide All Con­tacts, tap the shared ac­count to re­veal it, then tap Done. Now when you add a con­tact, it’ll be added to the shared ac­count.

If you can, avoid hav­ing du­pli­cate en­tries in your two ac­counts. As you copy cards to the shared ac­count, delete them from the other to avoid the con­fu­sion that might come from the wrong one be­ing up­dated.

You can make a sec­ondary Ap­ple ID to share con­tacts with fam­ily

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