HOW TO Set up and use Microsoft Teams

1 Download and install

On an iPhone or iPad, go to the App Store, search for Teams and download it. The Mac version is not on the Mac App Store, so go to bit.ly/msoftforhome and download the installer, then double-click it to install Teams.

2 Sign up or log in

If you already have a Microsoft account, you may be prompted to sign in to it. If you want to use a different account, choose ‘Sign in with another account’. Or ‘Sign up for free’ to create a new account to use with Teams.

3 Start on iPad

On iPhone or iPad, you’ll be prompted to allow Teams to access Contacts. If you agree, start a dialogue by tapping the New Chat icon and starting to type a name in the ‘To’ field, then tapping on the contact.

4 Start on Mac

Click the New Chat (ç+N) button and type the email address of the person you want to invite to chat. Click their name, then add a group name. Type a message and click Send. Next time, just click their name in the sidebar.

5 Create a group on iOS

Tap the New Chat icon, then ‘New group chat’. Type a name for the group and add an image if you want. Scroll through the list of contacts and tap those you want to add to the group. Tap Next. Type a message and tap Send.

6 Create a meeting

To start a meeting immediately on a mobile device, tap Meet then ‘Meet now’. Give the meeting a name, then tap ‘Copy meeting link’. You can share the link by pasting it into an email or message, then tap ‘Start meeting’.

7 Schedule a meeting

If you want to arrange a meeting for later, tap More, then Calendar and ‘Add an event’. On the Mac, click Calendar then ‘New meeting’. Fill in the name of the meeting and the date, time and any other details you want to add.

8 Share the meeting

On the Mac, click Save and then Copy link. Then close the dialog box. On iPhone or iPad, tap ‘Invite a group’ to invite people to the meeting, and choose the group. Tap Done. To join the meeting, go to Calendar and tap Join.

9 Share your screen

On the Mac, click the Share button in the toolbar and choose ‘Share screen’. If you have more than one screen, click on the image of the one you want to share. On iPhone or iPad, tap More, then Share and ‘Share screen’.