How to Organize and share documents in Word
1 A quick tour
Once you’ve signed in, you’ll have access to all files on your OneDrive account, plus any files you store on your iPad. Tap New to create a document from scratch – pick from a template, or choose the blank option.
2 Save file
Auto-save is on, and the document will be saved to OneDrive by default as Document1. Tap the File button and select Name to give it a different file name, plus choose where to store it – on your iPad, for example.
3 Connect services
To add a new supported service (you can do this from the Open and Account screens too), tap Add a Place to view a list of supported services, including Dropbox and Box. Tap your chosen service to continue.
4 Link to app or log in 5 Use unsupported services
If the service isn’t listed – for example, iCloud Drive or Google Drive – tap More… instead. Tap Locations to select your service, then browse and choose Save Here or select the file you wish to open.
6 Save back
Files opened using the More… method are downloaded to your iPad, where all changes are subsequently saved. To save the file back, you’ll need to choose Save a Copy to upload it back to the original location.
7 Move and export
Tap the File button and choose Save a Copy to save your file to a different location; choose Export to save a copy in OpenOffice (.odt for text, .odp for presentations, and .ods for spreadsheets) format instead.
8 Share docs
You can share a document with other people if it’s saved to OneDrive. With it open, tap the Share button in the top right-hand corner; you can also tap “…” next to a document’s name in the File Open screen. Choose Invite People.
9 Enter contacts
Office will ask to connect to your contacts – let it do so, and start typing someone’s name. Matches will appear – select the email address, choose to make the document editable or not, add a message, and tap Send.
10 Collaboration
Use the Review tab to track changes made by yourself and your collaborators. If changes are made by other users, you’ll be notified – tap Save and Refresh to update your version to incorporate their edits.
11 Review changes
Flick the Track Changes button on to monitor what’s changed – the type of edit and who made it are displayed next to the change. Use the controls to the right to set what’s shown, plus approve or reject changes.
12 Protect document
If your document is saved to OneDrive, you can select a portion of your document and protect it from other users by tapping Block Authors and choosing Block Authors. Select Unblock All My Areas to undo.