Papers, Please

Passports and visas are oft-overlooked, but mission critical necessities for the business traveler

Passports and visas are mission critical

With the looming rumors of trade wars, armed conflicts, fears of terrorism and increasingly isolationist stances by major world powers, the international business picture is anything but clear these days. Yet globalization marches on with very little signs of letup; the World Bank forecasts the global economy will grow 3.7 percent year over year in 2018, a rate of increase that’s remained pretty consistent in the years since the Great Recession of 2008-09.

Yet another yardstick of the widening impact of global business is the ease with which business travelers can move from country to country; fewer barriers to travel generally translate to more international business and a rising tide for everybody’s boat. A careful examination of one such metric, the Henley & Partners Passport Index, shows a steady rise in the number of countries that have more liberal entry requirements– either no visas, visas on arrival or e-visa policies.

In 2018, Japan and Singapore rank No. 1 in the world for the most countries allowed in under these less stringent rules; each allowed in passport holders from 180 other countries, whereas a decade ago that number was 154 and 150 respectively. The US, Canada, Ireland and Switzerland held the No. 5 spot, allowing entry to citizens from 176 countries without visas, or who receive visas on arrival or e-visas.

However while some business travelers may think easy passage from one country to the next seems to be universal, and even

If you are a foreign national coming to the United States, you’ll need to obtain a visa or apply for one of several programs offered by the US government to facilitate entry for most travelers into the country. These arrangements will need to be made in advance of your travels to the US.

Visa Waiver Program

Under the Visa Waiver Program, most citizens or nationals of participating countries a visa, when they meet all requirements. Travelers must have received a valid Electronic System for Travel Authorization (ESTA) approval prior to travel. ESTA applications can be made online at cbp.gov/travel/international-visitors/esta.

If you prefer to have a visa in your passport, you may still apply for a visitor (B) visa.

Trusted Traveler Programs

Under the broad umbrella of Trusted Traveler Programs, US agencies responsible for immigration and border security offer several ways to expedite the process of admitting travelers into the country. These programs include:

Global Entry allows expedited clearance for pre-approved, low-risk travelers upon arrival in the US. At select airports, program members proceed to automated kiosks, present their machine-readable passport or US permanent resident card, place their the traveler a transaction receipt and the traveler proceeds directly to baggage claim and the exit.

Travelers must be pre-approved after a background check and in-person interview before enrollment.

NEXUS allows pre-screened travelers expedited processing when entering the United States and Canada. Program members use RFID cards and dedicated processing lanes at designated northern border ports of entry. NEXUS kiosks are used when entering Canada by air and Global Entry kiosks are used when entering the United States via Canadian Preclearance airports. NEXUS members also receive expedited processing at marine reporting locations.

SENTRI – or the Secure Electronic Network for Travelers Rapid Inspection – allows expedited clearance for pre-approved, low-risk travelers using dedicated primary lanes into the US at southern land border ports. It uses RFID cards to identify travelers while still in their vehicles.

And US citizens should be aware…

- mented by all 50 states beginning Jan. 22, 2018. However several states, including Kentucky, Maine, Minnesota, Missouri, Montana, Oklahoma, Pennsylvania, South Carolina and Washington had not yet met the new federal standards, prompting the Transportation Security Administrations to continue accepting current valid driver’s

The change delays enforcement of REAL ID which will eventually require travelers

a birthright, it is far from either. For US citizens, a visa is required for entry into more than 30 countries worldwide, most notably including China, Russia and India – three of the fastest growing business destinations on the planet.

Travel Documents 101

First of all, the basics: A passport is not a visa, and does not automatically grant you admission into a country. Your passport is your proof of identify and nationality, issued by the country of which you are a citizen. A visa on the other hand is issued by your destination country or countries, with the purpose of learning more about the individual traveling – the length of stay, the purpose of the trip, the individual’s financial status, and may include specific travel requirements, such as medical screenings.

Although leisure travelers can go from one year to the next without thinking about visas, business travelers always need to consider if business visas are necessary.

First, the more you travel, the more likely you are to be traveling somewhere that requires one. Secondly, most countries welcome leisure tourists, and are wary of providing obstacles to tourist revenue. As a result, tourist visas are often easier to obtain, and may even be available on arrival in the country. However many of those same countries see business travelers as a source of additional revenue. Business visas are therefore more expensive, and can also be more time consuming to obtain.

Last, as we become more “adventurous”in looking for the next business opportunity in less-visited destinations, we tend to go to countries outside our normal comfort zone. These often require visas because they are developing nations keen to raise money from relatively wealthy travelers, or are simply countries where our own governments enjoy charging their citizens a lot of money to visit us, so they reciprocate. We can hardly complain what Russia or India charges us if we do the same to them.

If you are planning a trip, first do some research; even if you’ve been told by a colleague or business associate that your destination doesn’t require a visa, it pays to check. The rules may have changed or the circumstances of your travel may be different. The only place to get accurate information is from the destination country’s embassy or consulate.

If your itinerary is taking you to a country that needs a visa, find out what’s required. Top of the list should be understanding how long it takes to get a visa. For some countries it can take up to 15 working days, which with holidays – and different countries have different holidays – can be the better part of a month. • Check the country’s requirements as

soon as your travel is confirmed • Apply in plenty of time • Carefully read the application instruc

tions • Provide the documentation requested • Have an employer’s letter ready • Print an invitation from the host com

pany • Keep your signature within the box on

forms • Enclose the right number of photos of

the correct size • For some visas, you will have to meet in person at the consulate/visa office – plan accordingly • Get the visa before you go, even if in theory you can apply on arrival in the country

Before You Leave

Obtaining visas is rarely pain-free, but there are steps you can take to avoid the likelihood of last-minute trip cancelations if a visa is delayed or refused.

The basics are: • Ensure you have at least two clear pages

in your passport • Consider having a second passport so

you can keep traveling • Check your passport has at least six

months’validity • Have bank statements for proof of

income • Your driver’s license or utility bills are

often required for proof of residence • Keep a list of countries you’ve previously

visited • Keep your medical certificates at hand

First of all, the basics. A passport is not a visa, and does not automatically grant you admission into a country

(International Certificate of Vaccination and current immunization records) • Have proof of travel insurance

Once you have your passport in hand with the appropriate visa, there still may be some things you need to know about getting into – or out of – your destination. In some countries, your visa may only allow you entry at designated airports. You may need cash to pay for your visa on arrival, or have proof of reservations at a hotel, or check in with the local police within 24 hours. Other countries admit US visitors without a visa, but require exit fees upon departure.

Ask a Specialist

If you are very busy and want to save yourself much of the hassle, you can use a visa specialist.You still have to provide the documentation, but at least they can check to see you have done everything correctly and thus prevent your application being rejected.You may still have to attend the consulate/embassy/visa office for an interview or to give biometric information, but they can often pick up the passport for you and most can arrange a speedier processing – at a price.

Here are a few of the many specialists you can consult: cibtvisas.com swiftpassportservices.com china.travisa.com Or begin your research at: travel.state.gov

A Word of Warning

Do not attempt to visit on a tourist visa if you are going on a business trip. If you think business visas are expensive, consider how much legal advice will cost when you are suddenly caught. And your insurance will not be valid if you knowingly lied about the real purpose for your travels into that country. BT