EPFO: Moving in sync with the times

At a time when fintech players and banks are vying to offer faster services to their customers, reduce paperwork, and move processes online for greater convenience, government bodies like the Employees’ Provident Fund Organisation (EPFO) too have realised that they need to change with the times. EPFO, which has been perceived as stodgy, has surprised long-time watchers with its customer-friendly initiatives in recent months.

No certificates required for advances

Earlier, if you wanted a non-refundable advance from your EPF account, you had to produce a certificate to prove your need was genuine. If you needed money for medical treatment, you had to produce a doctor’s certificate. If you needed it to finance a child’s marriage, you had to submit the wedding card as proof. All such requirements have been done away. “You can withdraw money by just making a self-declaration. This is in line with the central government’s policy of relying on people’s self-declaration as far as possible,” says V P Joy, central provident fund commissioner, EPFO.

Housing initiative

EPFO has now allowed subscribers to withdraw up to 90 per cent of their corpus for housing. To avail this facility, subscribers will have to form a society, which must have at least 10 members. “Whatever a member’s accumulated savings, 90 per cent of those will be given upfront. For the balance he can take a loan. And the loan can be serviced through future instalments coming into the EPFO,” says Joy.

Explaining the rationale behind relaxing the rules for advances, Joy says earlier members would close their accounts prematurely, thereby jeopardising their social security. “If you retain your account with the EPFO for 10 years, you get a life-long pension. If people know they can get advances for crucial purposes, we hope it will curb the tendency to close their accounts prematurely,” he says.

Financial sector experts offer a word of caution. “One of the challenges with retirement savings in our country is that the corpus gets used up for other purposes. While the easier availability of this advance is welcome, people need to use it prudently for their financial security after retirement,” says Vishal Dhawan, chief financial planner, Plan Ahead Wealth Advisors.

Seeding Aadhaar

EPFO is now seeding members’ Aadhaar numbers into its system. If you seed your Aadhaar number and bank account details into the EPFO system, you will be able to avail yourself of a number of online services. Seeding can be done in four ways: By giving these details to your employer; entering these on the EPFO website; via the common service centres run by the ministry of communication and information technology; and at the EPFO offices, of which there are 260 across the country. “Once people do the Aadhaar seeding, they will be able to submit all their applications online. Online services will begin from May. At present, all claim applications have to be filed at the EPFO offices,” says Joy.

Composite claim settlement form

Earlier, you had different forms for different types of claims and withdrawals. Now the EPFO has introduced a single composite claims form. While the earlier forms used to run into two or three pages, the new one is of just one page.

Moreover, new IT systems are being put in place so that when people retire, they will get their provident fund cheque on the very same day. While many EPFO offices are already offering this facility, others will begin to do so soon.

Real-time default management system

A new system has been put in place to curb delays by employers in depositing their contributions with the EPFO. Earlier, employers would generate a challan from the EPFO system and credit the money separately (at a later date) through their bank accounts. With this system, it would take EPFO a lot of time to realise which employers had not made the deposits on time, and pursue them. Now, it has put a new Electronic Challan-cum-Return (ECR) system in place. “The 15th is the date for payment by employers. We now know by the 19th or 20th which employers have defaulted and can pursue them immediately,” says Joy.

All this means that there will be less delay in depositing money in the employees’ accounts.

EPFO has also reduced the administrative fee it charges employers from 1.25 per cent earlier to 0.65 per cent. On January 1 this year, it started a campaign to enrol more employees. So far it has added 6 million employees and aims to achieve the 10-million mark by June 30.

All these initiatives are likely to turn EPFO into a more agile and customer-friendly organisation. Despite the recent cut in the interest rate from 8.80 per cent to 8.65 per cent, what it offers is still among the highest on the fixed-income side. Do remember to port your EPF account when you move from one organisation to another, and avoid discontinuities in this retirement savings scheme.