Some common mistakes we make while writing emails and how to fix them
Spelling errors and typos while writing emails are the most common mistakes which could be extremely embarrassing.
A small typo might not be noticed, but it’s obvious when you accidentally send the entire office your dietary requirements for the Christmas party. These errors can be annoying and potentially detrimental, if you’re applying for a new job and trying to make a great first impression. So what should you do if you become the culprit of an email faux pas? HR professionals tell you the worst mistakes that you can make in an email and how to fix them, if it’s too late.
You hit reply all: Instead of replying back to a single person, you’ve accidentally sent everyone in the office your RSVP to an event. It’s more annoying than anything else, so follow it up with a quick email saying you didn’t mean to send it to everyone and leave it at that. You wrote the wrong name: Getting someone’s name wrong can be a cardinal sin. According to Emily Gorton, HR assistant at Powder Byrne travel agency, there’s no excuse, especially when the person’s name was written previously. “To me, it shows lack of interest and attention to detail, which very early on can be a deal breaker. It can honestly change my mind about people,” says the HR assistant. The best thing you can do is own up and apologise as soon as possible, Gorton said, even if that means sending another email. You pressed send too
soon: Sending an email off too soon has happened to all of us at some point of time. Sometimes it’s obvious to the recipient, but other times it can look like you’re being blunt. If it happens to you, Gorton says you should send as few emails as possible. You attached the wrong file: People who are guilty of not renaming their files are probably familiar with this one. For this blunder, an apology via email should be enough, unless you’ve attached something really bad, in which case an immediate phon-e call is probably best.