Your busi­ness

Jamaica Gleaner - - INTERNATIONAL NEWS -

THINK ABOUT the records, le­gal doc­u­ments, mar­ket­ing data, cash, and peo­ple found in­side the walls of your busi­ness. Are you do­ing your best to pro­tect them?

Here are 10 things you can do right now to se­cure ev­ery­thing, from smart­phones to doors. While all of these sugges­tions won’t ap­ply to ev­ery com­pany, if you work your way through this list, you’re sure to find some prac­ti­cal steps that you can take to pro­tect your peo­ple and as­sets.

1 Se­cure your smart­phone

What’s in your phone? Ev­ery time you slip that de­vice out of its hol­ster – even if it’s just for a quick game of Candy Crush – you’re hold­ing a store­house of per­sonal in­for­ma­tion, and most likely, an ac­cess point into your com­pany net­work. We’ve got­ten so ad­dicted to those hand­held de­vices, but, along with the added con­ve­nience and pro­duc­tiv­ity, they’ve also pre­sented us with some height­ened se­cu­rity risks.

Use a pin, pass­word or pat­tern to lock your phone

Down­load apps only from trusted stores. Back up your data Keep your op­er­at­ing sys­tem and apps up­dated.

Log out of sites af­ter you make a pay­ment.

Turn off Wi-Fi and Blue­tooth¨ when not in use

IIIIAvoid giv­ing out per­sonal in­for­ma­tion.

2 Use strong pass­words

A strong pass­word pol­icy may be in­con­ve­nient, but it’s nowhere near as in­con­ve­nient as a data breach or a net­work crash. A strong pass­word:

Has 12 char­ac­ters, min­i­mum: You need to choose a pass­word that’s long enough. There’s no min­i­mum pass­word length ev­ery­one agrees on, but you should gen­er­ally go for pass­words that are a min­i­mum

IIof 12 to 14 char­ac­ters in length. A longer pass­word would be even bet­ter.

In­cludes num­bers, sym­bols, cap­i­tal let­ters, and lower-case let­ters: Use a mix of dif­fer­ent types of char­ac­ters to make the pass­word harder to crack.

Isn’t a dic­tionary word or com­bi­na­tion of dic­tionary words: Stay away from ob­vi­ous dic­tionary words and com­bi­na­tions of dic­tionary words. Any word on its own is bad. Any com­bi­na­tion of a few words, es­pe­cially if they’re ob­vi­ous, is also bad. For ex­am­ple, ‘house’ is a ter­ri­ble pass­word. ‘Red house’ is also very bad. Doesn’t rely on ob­vi­ous sub­sti­tu­tions: Don’t use com­mon sub­sti­tu­tions, ei­ther – for ex­am­ple, ‘H0use’ isn’t strong just be­cause you’ve re­placed an ‘o’ with a ‘0’. That’s just ob­vi­ous.

Try to mix it up – for ex­am­ple,

II‘BigHouse$123’ fits many of the re­quire­ments here. It’s 12 char­ac­ters and in­cludes up­per-case let­ters, lower-case let­ters, a sym­bol, and some num­bers. But it’s fairly ob­vi­ous – it’s a dic­tionary phrase where each word is cap­i­talised prop­erly. There’s only a sin­gle sym­bol, all the num­bers are at the end, and they’re in an easy or­der to guess. 3 Con­trol your keys Do you have en­force­able and up-to-date key con­trol poli­cies? With so much at­ten­tion paid to high tech threats, it’s easy to for­get that those lit­tle metal keys can make you pretty vul­ner­a­ble, too.

Think about how many doors in your fa­cil­ity are ac­cessed via me­chan­i­cal keys. Do your en­try doors re­quire only a key to open? What about file or server rooms? Do you have ex­pen­sive in­ven­tory or sup­plies pro­tected by lock and key?

Me­chan­i­cal keys tell no tales. If in­ven­tory or sup­plies go miss­ing, you may have no way to de­ter­mine who un­locked the door.

4 Erase your hard drives

Be­fore you toss out that old com­puter or copy ma­chine, make sure that you erase the hard drive com­pletely. A trashed com­puter is a gold mine for iden­tity and data thieves. And many users still do not re­alise that their of­fice copier stores doc­u­ments on a hard drive un­til the files are over­writ­ten. So un­less you take the proper steps to en­sure that all data have been erased from a com­puter or copier be­fore it leaves your of­fice, you may be open­ing the door to a se­cu­rity breach

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