Monitoring and evaluation guide for schools
A MONITORING and evaluation job is quite a challenging job. In doing school monitoring and evaluation from one school to another it is important that you understand as much as possible about the whole school. You need to know when and how the school was founded, what its goals are, and how the goals will be achieved. You also need to know what its activities, outputs and outcomes are. Knowing this information will help you monitor program log frame and problem tree.
A school is a big community and it gets a little more work especially if the school is a huge community. Decide which indicators you will use to measure the success of your program. This is a very important step, so you should try to involve as many groups as possible to get different perspectives. You need to choose indicators for each level of your program – outputs, outcomes and goals.
There can be more than one indicator for each level, although you should try to keep the total number of i ndicators manageable. Each indicator should be directly related to the output, outcome or goal listed on the problem tree or log frame – something that you can measure
ESP II, DepEd-Capiz accurately using either qualitative or quantitative methods, and your available resources; if possible, a standard indicator that is commonly used for this type of program.
Using standard indicators can be better because they are already well defined, there are tools available to measure them, and you will be able to compare your results to other programs or national statistics; and something that will be useful for decision making to improve the program. There is no point measuring an indicator if the results won’t make any difference to your decisions.
Define how your i ndicators
will be measured. Once you have chosen your indicators you need to write a definition for each one. The definition describes exactly how the indicator is calculated. If you don’t have definitions there is a serious risk that indicators might be calculated differently at different times, which means the results can’t be compared. Find or create the tools to measure the indicators. When defining your indicators you will need to identify which tool will be used to collect data on that indicator. Common tools include check-lists, forms and surveys. Wherever possible you should use or adapt existing tools that are known to work.
After creating the tool for each indicator you need to decide who will be responsible for each step in the process. This includes who will be responsible for using the tool to collect the data, which will enter the data into the computer, who will analyze it and who will create the final report. You will also need to consider how all the data from the indicators will be managed. This includes where it will be stored (on a computer, in hard copy files, in a database, etc.), what software will be used to analyze it, and how privacy will be maintained. ( Paid article)