Workplace rules for staying on course

Social media age seems to encourage us to broadcast our personal lives. Be careful about that in the context of the workplace. Because it is a de facto social network with no privacy settings

1 If the matter is about myself, I only discuss it with a colleague if I’d be comfortable with everyone in the organisation knowing it. 2 If it’s about someone else, I only say it if I would also say it directly to the person I’m talking about. 3 If in doubt, I keep quiet.

These are best practices shared by an individual who sticks to them at work and are a good starting point for assessing the dos and donts of office gossip. They acknowledge that workplace gossip isn’t just a matter of what we say about others. It also concerns what we share about ourselves — and with whom.

Before you worry about what others might say about you, or what you say about others, think about your own sharing habits. Susan Peppercorn of Positive Workplace Partners, a career coaching firm in Boston, offered her observations.

“Don’t get too personal. A good rule of thumb in any business relationship is not to reveal anything you don’t want to be repeated.” She said this could be tricky precisely because we crave social connection — and we spend a lot of time at work. Just be thoughtful about how you connect.

“Employees who have friends at work report higher levels of productivity and job satisfaction than those who don’t. But we don’t need to spill our guts to office friends.”

Social media age seems to encourage us to broadcast our personal lives. Be careful about that in the context of the workplace, Peppercorn said, because it is a de facto social network with no privacy settings.

“Know your fellow gossiper. Don’t share information with someone unless you can trust their discretion.”

Other people’s business

Suppose you’re good at staying mum about your own business, but your colleagues can’t seem to stop sharing theirs. When does talking about someone else cross the line from benign conversation to thoughtless indiscretion?

Ruth Levine Arnold, a social communication coach in Waban, Massachusetts, who works with adolescents and adults in the workplace, offers her guidelines. One strategy is to restrict water cooler small talk to weather, sports, entertainment, music and so on.

Facts are pretty safe

“To me, gossip generally means that people are talking about the personal/private affairs of someone who is not present — without permission,” says Arnold.

Even sharing what seems like workaday details about other colleagues — like their vacation plans — can go astray as they’re passed around, Arnold said.

Also, it is often best to avoid speaking for someone else. “I have one basic guideline — let people tell their own story. For example, someone asks, ‘What is Anna’s ethnic background?’ Even if I know, I respond, ‘I think you should ask Anna that question,’” suggests an expert. It is also better to err on the side of discretion. ‘You will never have the reputation as being someone who ‘always knows,’ but always as a trustworthy person.”

Is your manager around?

There’s another dimension of workplace chatter: the audience.

Even if you’re confident that everybody knows about Colleague X’s new hobby or family news, never yak about an absent third party when a manager is listening, said Burt Bloom, a reader in Brooklyn. “No matter how chummy the atmosphere, one should never include an administrator in any discussion of a personal nature.”

This simply acknowledges the fact there may be conflicts or agendas you don’t know about.

Third party angle

Sally Mills of Coburn, living in Pennsylvania, confessed to joining in office chitchat, but said she tried to be careful about what she discussed. “There are lots of things to talk about besides other people, and if I do hear anything about a third party, I never repeat it.”