FIVE WAYS TO ENHANCE YOUR PRODUCTIVITY
▶ Manar Al Hinai recommends tried-and-tested strategies that will increase efficiency and free up more ‘me time’
At the start of every business venture, we all crave that extra time. You can stay 10, 12 or 16 hours in the office, but still don’t seem to get anything done. I was like that. I worked all day, and when I left the office, I would continue to work from the back seat of my car, emailing or returning calls. My bedtime wasn’t spared. I would type away on my phone until my eyes could not stay open.
As your journey evolves, you will come to find that time and not money is the most precious commodity you own. You will also come up with your own methods of saving time. Although unfortunately we can’t invent more time in our day, I have found that the following ways not only save you time, but will also lead to more productivity and, most importantly, a happier you.
1. Prepare in advance
One of the things that wastes time in the morning is going to your office and not knowing what to work on first. My notebook has been my saviour for the past few years. Every night I write down a list of things I need to work on the next day. That way when I wake up in the morning and head to my office, I instantly dive in to work. If you are more into digital apps, then check out those online apps meant to make your daily tasks easier such as Todoist and Wunderlist.
2. Cancel unnecessary meetings
From my career experience, nothing wastes more time than meetings that are nor necessary. They divide your day into useless segments and could have been conducted over the phone rather than in-person or via email. Another great way to cut meetings short is to conduct them while standing up. That way you will avoid unnecessary small talk and cut straight to the point. In addition, instead of travelling to a meeting in Dubai or another part of town, consider doing it over the phone or over Skype. This does not apply to all sorts of meetings, but the majority of them could be conducted this way.
3. Automate and outsource
As I have highlighted in previous columns, mundane and administrative tasks eat up a large chunk of your day and brain activity when you could be doing something better and far more important. If you have the financial ability to hire staff, then hire an admin who would be in charge of these tasks. Alternatively, I am a strong advocate of outsourcing these tasks to numerous online platforms/ virtual assistants who could be doing that for a fraction of the price. Tasks that can be automated include accounting, social media, graphic design, emails and admin.
4. Avoid social media
The thing with social media is that once you log into your account to check something, a whole hour can just drift by without you noticing. When you are at work, log out of your accounts, and make it a habit to check them when you are not in the office. If you can do so with personal emails, I suggest you do that as well. A business colleague of mine is rigid with this. She made it a rule that she only checks her social media accounts once a day before going to sleep. Doing so, she found more time to focus on important issues and catch up on her reading, as well as spending time on physical human interactions, which we tend to miss out on.
5. Schedule in your breaks
This is perhaps one of the things I miss about school. We had a recess and a lunch break scheduled at specific times. Having these in place, we knew that we had to stay focused and study until 10am for our recess break, then again at 12:30 for our lunch break. The same should be applied for your business, but instead of just having one break at 1pm, which is the norm in many orgnaisations, try to schedule in mini-ones in between. For example, every hour schedule a five-minute break to stretch your muscles and look away from your computer screen. You can then schedule a 20-minute recess in the morning and then an hour for lunch. These breaks are not only good for enhancing your productivity, but also for sustaining your health and general well-being.
As much as we crave more free time, we often do things such as pulling up our phone to check our social media feed, or wasting our time doing mundane tasks. But a minute wasted here and another there adds up to so much time that could so easily have been used to focus on more important things.
Manar Al Hinai is an awardwinning Emirati writer who manages her branding and marketing consultancy in Abu Dhabi