Busi­ness own­ers urged to brush up on new data laws

Argyllshire Advertiser - - BUSINESS -

BUSI­NESSES across Ar­gyll and Bute are be­ing urged to find out more about the new data pro­tec­tion reg­u­la­tions be­fore they come into ef­fect on May 25.

The Gen­eral Data Pro­tec­tion Regulation (GDPR) will ap­ply to all busi­nesses and or­gan­i­sa­tions that are of­fer­ing goods and ser­vices to EU cit­i­zens, or to those mon­i­tor­ing the be­hav­iour of EU cit­i­zens or who are pro­cess­ing per­sonal data.

Busi­ness Gate­way has in­tro­duced a new GDPR on­line tu­to­rial and guide, a cru­cial ad­di­tion to the Dig­i­talBoost port­fo­lio, which will help busi­ness own­ers to eas­ily and ef­fi­ciently com­ply.

GDPR is a com­plete up­date and over­haul of the ex­ist­ing data pro­tec­tion regime now in­clud­ing new data stor­age in­ven­tion, giv­ing greater pro­tec­tion and rights to in­di­vid­u­als on how per­sonal in­for­ma­tion can be used by or­gan­i­sa­tions hold­ing it.

Fail­ure to com­ply with the GDPR reg­u­la­tions will re­sult in sig­nif­i­cant fines be­ing ap­plied for in­fringe­ments, which could be as much as €20m or four per cent of a com­pany’s global turnover.

Busi­ness Gate­way’s top tips on things Small to Medium Eneter­prises (SMEs) need to be do­ing right now to pre­pare in­clude:

1. Re­view it now – Pre­par­ing for GDPR will need full at­ten­tion and it will take time to im­ple­ment new pro­cesses and pro­ce­dures across a busi­ness.

2. Un­der­stand the new changes – Many of them will im­pact current pro­cesses, such as an in­di­vid­ual’s right to be for­got­ten and sub­ject ac­cess re­quests. Busi­ness own­ers may need to draw up a plan for re­spond­ing to such re­quests as with most cases un­der GDPR there is only one month to re­ply.

3. Map out what data and per­sonal data is stored – It is es­sen­tial to nder­stand where it is stored, what sys­tems are used, and how it is used.

Con­sider whether in­va­sive means of col­lect­ing per­sonal data are used and if the data is pro­cessed fairly and law­fully.

This means in­form­ing peo­ple about the pur­pose and use of per­sonal data col­lected and how your busi­ness will process that. At this stage it may be worth con­sid­er­ing a pri­vacy im­pact as­sess­ment.

4. Se­curely delete old data – If stor­ing data that is no longer re­quired (and a busi­ness is not legally obliged to keep) then se­curely delete it.

Dis­pos­ing of un­nec­es­sary data will help re­duce risk. But make sure to se­curely erase it with spe­cial­ist equip­ment and soft­ware.

5. Let em­ploy­ees and sup­pli­ers know – Make sure all em­ploy­ees and sup­pli­ers are aware of any changes to pro­cesses and pro­ce­dures that may im­pact them.

6. Find out more – Visit the links be­low at Busi­ness Gate­way’s web­site:

· On­line Tu­to­rial - bgate­way. com/on­line-tu­to­ri­als

· On­line Guide - bgate­way. com/gdpr­guide

Hugh Light­body, lead of­fi­cer, Busi­ness Gate­way Na­tional Unit said: ‘At Busi­ness Gate­way’s web­site, you’ll find com­pre­hen­sive on­line guides to help you get to grips with the GDPR.

‘Our Dig­i­talBoost pro­gramme is al­ready a suc­cess and adding GDPR train­ing to the pro­gramme will al­low busi­ness own­ers to con­tinue to make best use of dig­i­tal and im­por­tantly help them to pro­tect their busi­ness.’

Dates for a GDPR work­shop will be con­firmed soon – to reg­is­ter in­ter­est in at­tend­ing con­tact the lo­cal of­fice on 01546 808363.

Dig­i­talBoost is funded by Dig­i­tal Scot­land and de­liv­ered by Busi­ness Gate­way.

To find out more about how Busi­ness Gate­way can help set up and de­velop a busi­ness call 01546 808363 or visit www. bgate­way.com/ar­gyll-and-bute.

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