A secure solution to storing and sharing sensitive data

AS legal firms battle to keep up with an advancing virtual environment, the need to protect their sensitive and confidential data against online threats has never been more important.

With even the best security now being breached, hackers can be in networks with no trail or trace, undetected for up to 18 months.

Fifteen or 20 years ago, a business could get away with implementing a basic firewall around its network and ensuring servers were updated on a regular basis.

Today, that would barely pass as a suitable security system, with organisations such as Carphone Warehouse and Sony becoming the latest victims of advanced cyber crime.

As many businesses still to continue to entrust their sensitive and confidential information to public clouds, such as Dropbox or Googledrive, questions surrounding the safety of how information is both stored and shared is something legal businesses must consider in order to protect both client and business data.

For law firms, the act of hacking into email accounts and impersonating the owners to steal both money and information is a rapidly growing crime that, if not addressed, could seriously harm a firm, both financially and by reputation. Email scams have increased significantly in the past six to 12 months, with critical information being intercepted by fraudsters, giving them access to important data including account information.

According to legal watchdog the Solicitors Regulation Authority, it is the firm which is responsible for safeguarding client’s funds and believes any money improperly withheld or withdrawn from a client account must be replaced, which could leave some businesses in very damaging situations.

For firms that frequently spend time attaching files to emails and saving multiple versions of documents, M-Files document management solution provides a secure way to store and share your sensitive data.

From a secure document vault, businesses can simply share links with colleagues or clients that directly access your encrypted documents without the need to jeopardise data security.

In addition, M-Files will also produce complete audit trails, allowing firms to track a document’s complete workflow whilst its ‘check in’ and ‘check out’ function stops data loss by preventing over-written changes and saving multiple document versions.

“Here at EBC Group, we know the importance of keeping your sensitive information safe,” said Graham Hurwood, M-Files specialist at EBC Group. M-Files provides countless tools to make sure you stay compliant, even if your firm has the strictest regulatory compliance procedures.”

EBC Group is an award-winning provider of IT, telecommunications, print solutions and document management services, providing state of-the-art security solutions directly from their private cloud, hosted via their dual data centres.

For more information about document security solutions visit www.ebcgroup. co.uk/m-files, call 0121 585 4412 or email hello@ebcgroup.co.uk.