Are my Out­look con­tacts doomed?

Computer Active (UK) - - Problems Solved -

QI have been us­ing Of­fice for al­most as long as I can re­mem­ber. I am cur­rently us­ing Of­fice 2010 but my con­tacts data, stored in Out­look, goes back to Of­fice 97 or possibly even 95. In fact, the de­tails it con­tains are older still, with many en­tries dat­ing back to the 1960s and 1970s — but made dig­i­tal with Out­look. I have con­tact de­tails for fam­ily, friends, med­i­cal ser­vices and many busi­nesses. I have re­cently pruned the data­base to about 400 con­tacts but I’m won­der­ing what hap­pens in 2020, when Of­fice 2010’s sup­port ends. If I don’t up­date to a newer ver­sion of Of­fice what will hap­pen to my data? Is there an easy way of re­tain­ing it out­side of Out­look? Ed­ward Baines

AWhen the clock ticks mid­night on 13 Oc­to­ber 2020 — the sched­uled end of sup­port for Of­fice 2010 — noth­ing will hap­pen to your data, or your copy of Of­fice 2010. It’s pos­si­ble that a fu­ture up­date to Win­dows will ren­der Of­fice 2010 in­op­er­a­ble with the lat­est ver­sion of the op­er­at­ing sys­tem, but that’s cer­tainly not likely in the short term. So, ev­ery­thing will con­tinue work­ing as be­fore, but Of­fice 2010 will not it­self be up­dated. That means it’ll be­come in­creas­ingly un­safe to use, as new vul­ner­a­bil­i­ties are dis­cov­ered that Mi­crosoft has put it­self un­der no obli­ga­tion to fix.

But should the day come when you need to get your con­tacts out of Out­look and into another pro­gram, then it’s an easy job. Click File fol­lowed by Op­tions, and then Ad­vanced fol­lowed by Ex­port. On the first dia­log box of the Im­port and Ex­port menu click ‘Ex­port to a file’, fol­lowed by Next. You’ll now be of­fered a va­ri­ety of ex­port meth­ods. Which you choose de­pends on where you’re in­tend­ing to take the data, but ‘Comma Sep­a­rated Val­ues’ ( CSV) is a good choice (see screen­shot above): it ex­ports the raw data to a ta­ble-style file that can be im­ported into al­most any mod­ern email or con­tacts pro­gram. Click Next, then se­lect the Con­tacts folder and click Next. Type a name for your CSV, click OK fol­lowed by Next and then Fin­ish, and that’s the job done.

If you want to move your con­tacts out of Out­look, you can do so in the File Op­tions

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