What is a design and access statement?

Architect Martin Bell reveals why this important supporting document could be key to your planning application, and what it should include

Among the reams of paperwork you’ll deal with along your self-build and extension journey, one document you may need to put together as part of your planning application is a design and access statement.this is a report that supports a planning application by demonstrating a consideration of what is appropriate and feasible for the site. It is an opportunity to illustrate a commitment to good design, and as such it plays an essential role in showing how general development principles have been turned into detailed plans. It also fills the role of highlighting that proper access has been considered for everyone who might need it.this covers two intersecting issues: vehicle access and accommodation for disability.

Design and access statements are generally only required for major projects, but some local authorities may have their own guidelines and smaller schemes in designated areas may also require one.you may also find it useful to submit one to make the case for a project, particularly if it is a more contemporary design that may differ from the local vernacular.

Although a design and access statement is meant to be a brief, readable document, it’s nonetheless important to work with your architect or designer to ensure the correct technical detail is present and to prepare this document. As such, the design and access statement should always be included within the fee if the architect is working up to the submission of an outline planning or full planning application (known as RIBA Plan of work 2020 stage two and three).

A typical layout for a design and access statement is shown in the box overleaf. As you can see, it is broken down into an assessment of the proposed development and its impact, followed by a consideration of planning policy and a conclusion. Note that if your scheme is to be built within a conservation area or modifies a listed building, a ‘heritage statement’ will also be required.

The first section should begin with a description of any existing buildings on site, including their materials, colours and condition. It should detail whether the site is flat or elevated, its access routes, boundaries such as fences and hedges, and any other notable landscape features. The plot area (including the garden) should also be recorded.

Next, an overall strategy for the site should be noted, including any demolitions, before a description of the proposed