Scheduling your work makes it more enjoyable

You’ve heard it before: To be more productive, schedule your work. Actually put it in your calendar. Carve out the time. But have you heard that scheduling your work makes it more enjoyable too? It does.

Let’s consider the alternatives. It’s late afternoon, and you’re low-energy. You have a report due in the morning. “If you try and force your ‘A’ game in those moments, it’s just a very frustrating experience,” said Kelly Nolan, a time management strategist who works mostly with high-achieving women. “You dread it more because you’re not in the right frame of mind, and the creative juices aren’t there.”

Or, say, it’s 9 a.m., and your deadline is tomorrow. You try to squeeze in writing paragraphs between the emails and calls and web surfing (let’s be real). Now you’re overly busy and overwhelmed, and you guiltily cancel your afternoon meetings and a dinner date with a friend. Cue your “I hate myself ” inner monologue.

But! Let’s imagine that you clear out 90 minutes, turn off your internet and phone, and just barrel through as many paragraphs as you can. Yes, they will be awful paragraphs, which is nearly always the case on first drafts (voice of experience here), “but you’ll feel more in control of your day, and feel more accomplishment because you are actually moving the ball forward on a big project, which makes you feel more sane,” Nolan said.

Sanity is invaluable. As we all move into a new routine of work from home and back-to-office, where distractions will be aplenty, discipline and scheduling are all the more important.

A few pointers: Set start and finish times.

Not doing so means that you’re waiting for the universe to magically birth a project time for you, which is delusional. The universe births asteroids and viruses, not personalized time. Avoid a last-minute surge.

Many office workers let emails and busywork fill the day, and then try to churn out focus work from 3:30 to 5:30 p.m. — or, worse yet, from 9 p.m. to 1 a.m., the prime-time misery hours of lawyers and writers and coders. Of course those hours are wretched. “You’ll feel like you’re banging your head against a wall,” Nolan said.

Plan focus work when you’re energetic. It’ll feel easier when you’re most alert. The time will vary based on activity. For example, you might opt for writing from 9 to 11 a.m., or practicing a speech from 2 to 4 p.m., or writing a song at 9 p.m.

Shut the door. “Distractions are the No. 1 killer of getting into flow state,” said keynote speaker Diane Allen, of that blissful work state where time moves quickly, and you forget yourself and your worries.

Flow is incited by work that engages your skills while simultaneously providing a challenge. Not all work assignments fit that description, but distractions end any chance of flow entering the experience.

I’m telling you now: Turn off your damn email, and carve out time for focus work. You can thank me later. You’ll quickly discover that by doing so, you’re also freeing up the rest of your time. You can now leave at 4:30 p.m. without guilt, and not need to think about work on evenings or weekends.