iPhone Life Magazine - - How To - BY JIM KARPEN

Con­tacts, cal­en­dars, emails, text mes­sages, photos, mu­sic, videos, apps—your per­sonal data and media are im­por­tant to you. And if you're like most peo­ple, you've ac­cu­mu­lated quite a lot of it. Of course, you want to make sure you're man­ag­ing it prop­erly so that if some­thing hap­pens to your iPhone or com­puter, all your media and data are still avail­able to you. You have two main op­tions for man­ag­ing your data and media: iTunes and iCloud. In this ar­ti­cle, we'll guide you through both ap­proaches to back­ing up your data and man­ag­ing your mu­sic and photos.



iTunes is a legacy of the iPod era dat­ing back to 2001, when you man­aged your mu­sic by con­nect­ing your iPod to your com­puter. You used the iTunes soft­ware to pur­chase or trans- fer mu­sic to your iPod, cre­ate playlists, and lis­ten to mu­sic. With the com­ing of the iPhone and iPad and the ar­rival of other of­fer­ings such as movies, e-books, and apps, the role of iTunes has steadily ex­panded.

Even­tu­ally, Ap­ple founder Steve Jobs didn't like the idea of mo­bile de­vices be­ing teth­ered to a desk­top com­puter. So in 2010, he ush­ered in the “post-PC era” by in­tro­duc­ing iCloud. With iCloud, Ap­ple made it pos­si­ble to back up all your per­sonal data and media with­out need­ing to phys­i­cally con­nect to a com­puter. How­ever, iTunes re­mains a use­ful op­tion, es­pe­cially for those who pre­fer to back up their de­vices man­u­ally.


If you don't al­ready have the iTunes soft­ware in­stalled on your com­puter, you can down­load it at ap­ You'll need to log in with your Ap­ple ID or cre­ate an ac­count.

To back up your de­vice, con­nect it to your com­puter with a ca­ble and launch iTunes on your desk­top. An icon for your iPhone or iPad should ap­pear at the up­per left cor­ner of the screen.

Click­ing the icon will bring up a new win­dow with op­tions for back­ing up. (If you don't see that win­dow, dou­ble check that you've se­lected Sum­mary un­der the Set­tings menu on the left.) Un­der Back­ups, you'll have the op­tion to au­to­mat­i­cally back up via iCloud or “This com­puter” us­ing iTunes.

If you pre­fer iTunes, se­lect “This com­puter” to au­to­mat­i­cally back up your de­vice ev­ery time you con­nect it to your com­puter. Even if you choose to use iCloud for au­to­matic back­ups, you can still man­u­ally back up data to your com­puter by se­lect­ing Back Up Now. If you need to re­store a backup, click Re­store Backup.


Back­ing up with iCloud can be very con­ve­nient, as it oc­curs au­to­mat­i­cally with­out your in­put. It doesn't in­volve cre­at­ing a spe­cial iCloud ac­count ei­ther; just log in with your Ap­ple ID in the iCloud set­tings on all the de­vices across which you want to sync con­tent.

On your iOS de­vices, go to Set­tings > iCloud and type in your Ap­ple ID and your pass­word. If you don't have an Ap­ple ID, se­lect “Cre­ate a new Ap­ple ID.” Once signed in, you'll see a list of func­tions you can keep in sync amongst your de­vices.

To log in to iCloud on a Mac, go to Sys­tem Pref­er­ences > iCloud and sign in with your Ap­ple ID and pass­word. Again, se­lect those ser­vices you'd like to keep in sync. To log in to iCloud on a PC, down­load the iCloud Con­trol Panel for Win­dows at ap­

To ac­cess your iCloud in­for­ma­tion from any In­ter­net-con­nected com­puter, go to, and sign in with your Ap­ple ID.

You get 5 GB of stor­age for free. You can pay for more stor­age start­ing at $0.99 per month for an ad­di­tional 20 GB. If you find your­self bump­ing up against the 5 GB limit and aren't in­clined to pay for more stor­age, you can man­age your stor­age by go­ing to Set­tings > iCloud > Stor­age > Man­age Stor­age on your iPhone or iPad to see what apps and ser­vices are tak­ing up the most space.


Once you've logged in to iCloud on your de­vices, your data and media are au­to­mat­i­cally synced to iCloud. If you add a new con­tact, for ex­am­ple, it au­to­mat­i­cally gets added to iCloud.

Sync­ing is dif­fer­ent from back­ing up, how­ever. Sync­ing doesn't back up your set­tings, and typ­i­cally backs up photos to iCloud only when you're con­nected to a Wi-Fi net­work.

Back­ups, on the other hand, copy ev­ery­thing on your de­vice, in­clud­ing the set­tings. If some­thing hap­pens to your iPhone or iPad or you de­cide to buy a new one, restor­ing from a full backup will leave it ex­actly the way it had been. Hav­ing a full and re­cent backup is the fastest way to re­store all your data, media, and set­tings.

For con­ve­nience, you can set your iPhone or iPad to au­to­mat­i­cally back up via iCloud when your de­vice is con­nected to a Wi-Fi net­work, plugged in, and locked. To do so, go to Set­tings > iCloud > Backup, and turn on iCloud Backup.

Af­ter turn­ing on iCloud Backup, you'll no­tice a new op­tion ap­pear: Back Up Now, which al­lows you to back up im­me­di­ately rather than wait for the right con­di­tions for an au­to­matic backup to oc­cur.

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