Questions to ask when vetting wedding vendors

Are you insured?

The process of planning a wedding involves the coordination of many different components, including people. It can be stressful and it can be exciting. Chances are the couple-to-be will be handling conversations with vendors they may have never worked with before.

It may be tempting to simply sign on the dotted line when hiring wedding vendors and hope for the best. But the process can prove more fruitful when couples prepare for it by compiling a list of questions designed to ensure they know what they are getting before they enter into a contract.

Is the date available?

The most important question to ask is whether the vendor is available on the day you have chosen to get married. The house of worship or place where you will be exchanging vows should be set first, and then additional vendors can be interviewed to confirm their availability and the scope of their services.

How long have you been in business?

How long a company has been in business, and more importantly how much experience they have with weddings, can be a telling detail. Experience is not always indicative of ability, but vendors with long track records of success may prove easy to work with.

Check if the vendor is insured. It can be a risky proposition to work with vendors who are not insured.

Will you be on site to oversee things?

From florists to private caterers to specialty performers, it is acceptable to ask vendors if they will be there the day of the wedding to manage things or if it will be a third party or another representative. Confirm all pertinent details, including who will be there on the day of the wedding, in advance.

What is your payment schedule and cancellation policy?

Understand how the vendor expects to be paid. Many businesses require a deposit up front to book the date. Some may want payment in full a week or so before the wedding day. Others may enable you to make monthly payments for a set period of time. Ask how the vendor handles cancellations, and whether any deposit or portion of the money already paid will be refunded.

When is the last possible date for making changes?

Know how long you have to make any changes to your plans, colors, music choices, or other details.

Are there any additional fees?

It’s important to determine if gratuity, travel, overtime charges, cleaning fees, or any other charges are included in the contract or if it leaves room for additional expenses.

Is mine your only wedding that day? How do you handle conflicts?

Figure out if the vendor handles just one wedding per day or if they have staff to cover multiple weddings on a given date.

Do prices differ depending on time of day, month or year?

Certain dates are busier than others. Find out if the vendor charges a premium for holidays or particular times of the year.

Couples are urged to exercise due diligence and ensure contracts with vendors specify all details before signing on the dotted line.