South Florida Sun-Sentinel (Sunday)
Concern grows over Trump records
He has confiscated notes, delayed their move to archives
The president has been cavalier about the law requiring documents be preserved, even ripping up some.
The public won’t see President Donald Trump’s White House records for years, but there’s growing concern that the collection won’t be complete, leaving a hole in the history of one of America’s most tumultuous presidencies.
Trump has been cavalier about the law requiring records be preserved. He has a habit of ripping up documents before tossing them out, forcing White House staffers to spend hours taping them back together.
“They told him to stop doing it. He didn’t want to stop,” said Solomon Lartey, a former White House records analyst who spent hours taping documents back together well into 2018.
Trump’s baseless claim of widespread voter fraud, which postponed for weeks an acknowledgment of President-elect Joe Biden’s victory, is delaying the transfer of documents to the National Archives and Records Administration, further heightening concern about the integrity of the records.
“Historians are likely to suffer from far more holes than has been the norm,” said Richard Immerman at the Society for Historians of American Foreign Relations. In the Trump White House, “not only has record-keeping not been a priority, but we have multiple examples of it seeking to conceal or destroy that record.”
The Presidential Records Act states that a president cannot destroy records until he seeks the advice of the national archivist and notifies
Congress. But the law doesn’t require him to heed the archivist’s advice.
Most presidential records today are electronic, and records experts estimate that automatic backup computer systems capture a vast majority of them, but cannot capture records the White House chooses not to create or log into those systems.
Moving a president’s trail of paper and electronic records is a laborious task. President Barack Obama left about 30 million pages of paper documents and some 250 terabytes of electronic records.
When Trump lost the November election, records staffers were in position to transfer electronic records, pack up the paper ones and move them to the National Archives by Jan. 20 as required by law. But Trump’s reluctance to concede has meant they will miss the deadline.
“Necessary funding from the Office of Management and Budget was delayed for many weeks after the election, which has caused delays in arranging for the transfer of the Trump presidential records into the National Archives’ custody,” the National Archives said in
a statement.
The White House did not respond to a request for comment about preserving Trump’s records.
One person familiar with the transition said guidance typically emailed to executive branch employees, explaining how to turn in equipment and pack up their offices, was sent out in December, but rescinded because Trump insisted on contesting the election.
With little guidance, some staffers in the White House started calling records workers to find out what to do.
Departing employees are instructed to create a list of
folders in each box and make a spreadsheet to give the National Archives a way to track and retrieve the information for the incoming Biden team.
The public must wait five years before submitting Freedom of Information Act requests to see the Trump material. Even then, Trump — like other presidents — is invoking six specific restrictions to public access of his records for up to 12 years.
On impeachment and other sensitive issues, some normal workflow practices were bypassed, a second person familiar with the process said. Higher-ups and White House lawyers became more involved in deciding which materials were cataloged and scanned into White House computer networks where they are automatically saved, the person said.
The individuals, who spoke on condition of anonymity because they were not authorized to publicly discuss the inner workings of the White House, said that if uncataloged materials ended up in an office safe, for instance, they would at least be temporarily preserved. But if they were never cataloged, staffers wouldn’t know they existed, making them untraceable.
Trump was criticized for confiscating the notes of an interpreter in 2017 when Trump talked with Putin in Germany. Lawmakers tried unsuccessfully to obtain the notes of another interpreter in 2018 when he met with Putin in Finland.
The National Security Archive, two historical associations and Citizens for Responsibility and Ethics in Washington have sued to prevent the Trump White House from destroying any electronic communications or records sent or received on nonofficial accounts, such as personal email.
The court refused to issue a temporary restraining order after government lawyers told the judge that they had instructed the White House to notify all employees to preserve all electronic communications in their original format until the lawsuit was settled.
Anne Weismann, one of the lawyers representing the groups in their lawsuit, suspects “serious noncompliance” of the Presidential Records Act.
“I believe we will find that there’s going to be a huge hole in the historical record of this president,” Weismann said.