Color of Money

nizer going in their mother’s honor. I’m recommending the latest version for the Color of Money Book Club for this month. It’s available only at homefile.net.

Of course, you can keep digital copies of your records, but you often still need originals of certain documents. When my mother passed away, we needed several original copies of her death certificate.

Included in the Martins’ simple system is a 48page handbook with instructions on organizing your files. You also get hard stock cards separated into 22 categories that you drop into a hanging folder (not included).

Here’s what I like about this particular system. The cards tell you exactly what to put into each folder so that you don’t have to guess what goes where. There’s also a section on each card that points out where similar documents should be filed.

For example, the tax card instructs you to include your federal and state tax returns and supporting documents. But your W-2 forms are placed in the employment folder. Each card also has a section

with instructions of when to remove what you’ve filed.

How long should you keep your tax return?

There’s a note for that. Tax professionals generally recommend that you keep records for at least seven years.

The cards also include helpful reminders such as

After recently helping someone sort through his mother’s files just after she died, I’ve renewed my commitment to purge unneeded paperwork. I’ve got a lovely home office, but stepping over piles of paper is stressing me out.

to not keep your original will in a safe deposit box, which can be inaccessible upon your death. If the original is locked up, your heirs may need to go to court — at a cost — to get access to it. You should instead file it with your local jurisdiction’s Registrar of Wills or give it to your attorney or the person you’ve designated to be the personal representative for your estate.

Homefile helps you set up an archive system. Yes, some documents need to be kept indefinitely. But clear out the fat folder with insurance policies for cars you don’t even own anymore.

If you need a push to organize here’s one — tax season. It’s a great time to tackle this task, because you’ve got all your paperwork out already.

I am hosting an online discussion about the “Homefile” system at noon on Feb. 27 at washingtonpost.com/discussions. Sean Martin, a graphic designer, will join me as a guest. Let’s talk about how organizing your paperwork can bring your whole family peace of mind and, yes, spark some joy.

Readers can write to Michelle Singletary c/o The Washington Post, 1301 K St., N.W., Washington, D.C. 20071. Her email address is michelle. singletary@washpost. com. Follow her on Twitter (@SingletaryM) or Facebook (www.facebook. com/MichelleSingletary). Comments and questions are welcome, but due to the volume of mail, personal responses may not be possible. Please also note comments or questions may be used in a future column, with the writer’s name, unless a specific request to do otherwise is indicated.