Project and Finance Officer

Brasys (Bracing Africa's Health and Social Protection Systems for Sustainability)

Appendix A: Job Description

Department: Program Management & Finance

Position Reports To: Country Director

Location: Lusaka, Zambia

Overview:

Brasys (Bracing Africa’s Health and Social Protection Systems for Sustainability) is a non-profit based in Zambia that aims to increase access to health and social protection services for underserved populations, through the strengthening of program management & service delivery systems. The Project and Finance Officer will be responsible for supporting project delivery and country office administration including project work planning, project management, financial management, procurement, and other administrative responsibilities.

Job Description

Project Coordination

• Develop and maintain project work plans and timelines

• Coordinate planning of project events and workshops

• Provide weekly progress updates and coordinate update calls with project teams as necessary

• Participate in M&E processes

• Develop and administer project budgets effectively

• Ensure gender equity, beneficiary safeguarding and diversity considerations

• Serve as Brasys liaison and communication focal point with project stakeholders, contractors and consultants for end-toend project execution.

Finance

• Perform all office finance and procurement duties including quotation requests, purchase orders and follow up on procurement requests.

• Provide support for vendor troubleshooting, payments and retirement/ reconciliations.

• Serve as custodian of finance templates, trackers and payment disbursements.

• Prepare detailed cost estimates and lead reconciliation, budget analysis and projections as required.

• Coordinate payment and travel requests; obtain necessary clearances and ensure payments are effected promptly.

• Manage funds in conformity with the financial procedures of Brasys.

Prepare Financial Reports

• Advise and assist staff, consultants, and other staff on all aspects of allowances, salary advances, travel claims and other financial matters.

• Make timely disbursement requests for funds so as to ensure that funds are advanced by Brasys in a timely fashion.

• Ensure that all advances and direct payments to the benefit of the programme are well recorded and justified in accordance with Brasys procedures.

• Arrange for annual audits

• Perform any other duties as required by Country Director.

Qualifications and Experience

• Bachelor’s degree in Finance, Accounting, Business, Public Administration or closely related field.

• Computer literacy in Microsoft Office (word, excel, outlook) and web-based applications

• At least 5 years of experience in a finance role

• Strong interpersonal skills; commitment to teamwork and to working across disciplines, cultures and stakeholders at all levels

• Strong managerial and financial oversight skills

• Good judgment in balancing the need to follow orders and take initiative.

• Well-organized, tidy, and trustworthy person, methodical in his/her approach to the office environment and financial management of the program;

To apply for this job email your details to recruit@brasys.org