Fiscalisation and interfacing obligations for VAT registered operators
FISCALISATION refers to the use of fiscal devices to record taxable transactions and other tax information on the read-only fiscal memory at the time of sale for Value Added Tax (VAT) purposes. It was introduced in Zimbabwe on 8 June 2010 through Statutory Instrument 104 of 2010.
Who is required to fiscalise? Every registered operator who is in category “C” was required to use fiscal devices with effect from 1st October 2011. Every registered operator who is in categories A, B and D was required to use fiscal devices with effect from 1st January 2017.
How do I know the correct type of fiscal device to use?
VAT registered retail operators are, for the purposes of recording taxable transactions, required to use: a fiscalised electronic register; or a non-fiscalised electronic register together with a fiscal memory device. All other operators who are not retail operators are required to use an electronic signature device; or a fiscalised electronic register; or a non-fiscalised electronic register together with a fiscal memory device.
What are my obligations as a registered operator who is required
to fiscalise?
◆ To acquire appropriate devices
from approved suppliers To register the devices with ZIMRA by completing and submitting the ZIMRA Form FRT1. The form can be obtained or accessed from any ZIMRA office or from the approved suppliers, or the ZIMRA website (www.zimra. co.zw).
◆ To integrate systems to the device
◆ To ensure there is back-up power supply capable of lasting at least eight hours from the time the power supply ceases
To liaise with the supplier on installation and configuration of the devices onto the system and interfacing with the ZIMRA server
To ensure tax rates configured into the system are correct
To print test Z-Report indicating that the device is now in fiscal mode To confirm with ZIMRA that the device is working and ready to record tax information
To liaise with ZIMRA on the sealing of device indicating that the device is ready for use
To record all sales using the device once it has been fiscalised and not to use any alternative systems without the approval of ZIMRA
To prepare daily, monthly and annual reports of sales and VAT To keep a record of the servicing of the device To ensure that no other person uses the fiscalised device which has been registered under your BP Number To report all faults to ZIMRA promptly and no later than eight hours from the time of occurrence and get reference numbers for all faults reported To ensure that any breaking of the seal is approved and always done in the presence of ZIMRA personnel. NB: If a device is going to be out of use for more than eight hours due to interruption in power supply, theft, technical fault or any other similar reason, the registered operator is required to report to ZIMRA promptly and within eight hours from the time the device went out of use and receive an error report number from ZIMRA. ◆ Disclaimer This article was compiled by the Zimbabwe Revenue Authority for information purposes only. ZIMRA shall not accept responsibility for loss or damage arising from use of material in this article and no liability will attach to the Zimbabwe Revenue Authority. To contact ZIMRA: WhatsApp line : +263 782 729 862 Visit our website : www. zimra.co.zw Follow us on Twitter : @Zimra_11 Like us on Facebook : www.facebook. com/ZIMRA.11 Send us an e-mail : pr@ zimra.co.zw/webmaster@zimra.co.zw Call us (Head Office) : 04 –758891/5; 790813; 790814; 781345; 751624; 752731.